Now Hiring - Summit Staffing Solutions - Sales & Marketing Coordinator in Newberg, OR

Full description of the position

About the Role We are seeking a highly organized and detail-oriented Sales & Marketing Coordinator to support our HVAC sales team and help drive our marketing initiatives. This role is a blend of administrative support, customer communication, data tracking, and marketing coordination. The ideal candidate thrives in a fast-paced environment, enjoys problem-solving, and can confidently manage multiple priorities. Key Responsibilities Sales Presentation Preparation * Review daily sales calendar; confirm, adjust, and reschedule appointments as needed. * Analyze situational factors such as jurisdiction rebates, project type, prior customer activity, and pending sales status. * Update dispatch sheets and brief sales staff with relevant appointment information. * Prepare and distribute sales presentation folders. Follow-Up * Write and send customer "thank you" cards. * Contact prospects to check decision status, answer questions, and provide updates. * Communicate changes, issues, and progress to the Field Services personnel. Record Keeping * Record daily sales calls in the annual "equipment sales" database. * Log all customer contact on bid folders and in the sales log. * Update customer information (address, contact info, etc.) in the database. * Maintain organized bid and appointment files. Sales Facilitation * Guide customers through new project processes and answer related questions. * Provide a clear installation roadmap and support sales consultants with changing conditions. * Coordinate statements of work and obtain customer signatures on accepted proposals. * Receive and review finance applications; request missing information when needed. * Communicate finance terms on approved applications; review options on declined applications. * Process down-payment transactions. * Provide project managers with new order details. Sales & Marketing Statistical Data * Track and report on sales and marketing metrics (conversion rates, sales by market geography, lead types, etc.). * Review website traffic metrics and assess competitor online presence. * Provide recommendations based on marketing performance trends. Marketing Liaison * Serve as the primary communication point between internal stakeholders and marketing vendors, including web contractors, graphic designers, printers, and advertising agencies. * Coordinate creation and delivery of marketing materials and meet all deadlines. Marketing Collateral * Manage inventory of manufacturer brochures and printed materials. * Build updated packages of jurisdiction-based rebate forms and finance applications for sales teams. Miscellaneous Duties * Provide phone support as needed. * Coordinate artwork updates and order business cards, custom collateral, internal forms, and other branded materials. Qualifications * Prior experience in administrative support, sales coordination, or marketing preferred--HVAC or construction industry experience is a plus. * Strong communication and customer-service skills. * Excellent organizational ability and attention to detail. * Proficiency with basic office software and CRM/database tools. * Ability to manage multiple deadlines in a fast-paced environment. Why Join Us? * Growing, reputable HVAC company with a supportive team * Opportunities to expand your marketing and sales career * Competitive pay and benefits package * Positive, people-focused work environment Pay: $23.00 - $25.00 per hour Work Location: In person