Now Hiring - Heaton Construction, LLC - Professional Services Administrative Assistant - Construction in Hopkinton, MA

Full description of the position

Overview We are seeking a reliable and organized Administrative Assistant to support the Office Manager with daily administrative operations in the Construction Industry. This position will be responsible for handling clerical tasks, managing files, and assisting office manager and crew members with general office duties to ensure smooth workflow and efficiency. Duties * Assist office manager with daily office operations, including responding and drafting emails and answering phone calls with professionalism and courtesy. * Make phone sales. * Work with Project Manager to keep jobs moving along efficiently and have open line of communication with clients. * Occasionally search for subcontracting companies and send out plans with requests for estimates. * Support with QuickBooks for basic accounting tasks when necessary. * Maintain confidentiality of sensitive information. * Answer and direct phone calls and emails in a professional manner. * Maintain organized filing systems for physical and digital documents through Dropbox. * Write up Estimates, Proposals and Contracts when required. * Schedule appointments and meetings, and prepare meeting materials. * Handle incoming and outgoing mail. * Perform data entry and basic bookkeeping tasks when necessary. * Assist with document preparation, photocopying, scanning and filing. * Printing large scale plans for job sites. Skills * Strong clerical skills with attention to detail and accuracy. * Strong Communication skills * Previous experience in the construction field is a plus, but not required. * Proficiency in Microsoft office (Word, Excel, Outlook). * Excellent time management skills to prioritize tasks effectively. * Ability to work in an occasional fast paced environment. * Professional phone etiquette to ensure positive interactions with clients and co-workers. * Experience with office equipment such as printers and scanners. * Familiarity with QuickBooks is a plus but not mandatory. Full time option may be available further down the line. We are a growing construction company and are looking for someone who wants to help the company grow and be even more successful! Job Type: Part-time Pay: $18.00 - $20.00 per hour Expected hours: 16 - 32 per week Benefits: * Flexible schedule Ability to Commute: * Hopkinton, MA 01748 (Required) Ability to Relocate: * Hopkinton, MA 01748: Relocate before starting work (Required) Work Location: In person