Now Hiring - Surge Staffing - Sales Support & Administration Coordinator in Marietta, GA

Full description of the position

We are seeking a highly motivated, team-oriented professional to support our sales, marketing, and executive operations. This role is ideal for someone with high energy, exceptional professionalism, strong organizational skills, and a passion for managing diverse responsibilities. The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced, collaborative environment. Experience in sales coordination, marketing support, and CRM management is essential. A working knowledge of nonqualified deferred compensation plans or retirement plan sales is a strong advantage. Key Responsibilities Administrative Support * Arrange staff meetings and schedule appointments * Maintain and manage the office and executive calendars * Book and coordinate travel arrangements * Draft memos, correspondence, invoices, receipts, spreadsheets, and reports as needed * Maintain organized office databases and filing systems * Purchase office supplies and coordinate with vendors * Coordinate meetings, calls, webcasts, and speaking engagements * Take initiative to facilitate administrative and operational tasks * Manage sales deadlines and reminders for follow-up Sales Support * Manage and maintain CRM-related processes, documentation, tasks, and deliverables for the CEO, consultants, and partners * Provide proactive follow-up on sales opportunities and client/prospect communications * Participate in sales meetings as requested; take notes, create action items, and coordinate follow-ups * Strategize with the CEO to identify research subjects and sales goals * Correspond with prospects to gather background information, goals, and expectations * Brief the CEO and consultants on prospect background and presentation materials prior to meetings Presentation Preparation * Conduct research and collect prospect and third-party data * Draft and edit PowerPoint presentations incorporating research and company information * Ensure presentations are completed accurately and delivered on time Proposal Development * Draft customized proposals outlining objectives, audience, research findings, recommendations, scope of work, budget, and timelines * Revise proposals based on internal and prospect feedback * Develop proposal presentations when required * Track proposal status, conduct follow-ups, and ensure timely delivery Sales Pipeline Administration * Maintain and manage the company sales pipeline * Track new business outreach, meetings, proposals, presentations, and targets * Integrate notes, action items, and follow-ups from client meetings into the CRM * Manage sales deadlines and coordinate follow-up activities with the CEO and consultants Required Skills & Experience * Bachelor's degree or equivalent experience in Sales, Marketing, or a related field * 3-5 years of experience in sales or sales support within HR, investment/finance, and/or consulting industries * Exceptional written and verbal communication skills * Strong project management capabilities, including deadline management * High attention to detail with excellent time management and prioritization skills * Ability to work independently and collaboratively within a team environment Technical Skills & Experience Microsoft Office 365 (Advanced -Expert Level) * PowerPoint: Expert level required * Word, Excel, OneNote: Advanced level * OneDrive, Teams * Bookings or other calendaring systems integrated with Outlook CRM & Sales Technology * Lead and deal management * Alliance and strategic partner reporting * Email campaigns or CRM-integrated email services * Marketing automation within CRM platforms Additional Skills * Email inbox management * Project management assistance * Market and prospect research for sales and proposal development What We're Looking For * Highly professional demeanor * Proactive, solution-oriented mindset * Strong organizational and multitasking abilities * Commitment to accuracy, follow-through, and accountability * Appreciation for diverse responsibilities and collaborative teamwork IND2