Now Hiring - Surge Staffing - Sales Support & Administration Coordinator in Marietta, GA

Full description of the position

We are seeking a highly motivated, team-oriented professional to support our sales, marketing, and executive operations. This role is ideal for someone with high energy, exceptional professionalism, strong organizational skills, and a passion for managing diverse responsibilities. The ideal candidate is detail-oriented, proactive, and thrives in a fast-paced, collaborative environment. Experience in sales coordination, marketing support, and CRM management is essential. A working knowledge of nonqualified deferred compensation plans or retirement plan sales is a strong advantage.

Key Responsibilities

Administrative Support

• Arrange staff meetings and schedule appointments
• Maintain and manage the office and executive calendars
• Book and coordinate travel arrangements
• Draft memos, correspondence, invoices, receipts, spreadsheets, and reports as needed
• Maintain organized office databases and filing systems
• Purchase office supplies and coordinate with vendors
• Coordinate meetings, calls, webcasts, and speaking engagements
• Take initiative to facilitate administrative and operational tasks
• Manage sales deadlines and reminders for follow-up Sales Support
• Manage and maintain CRM-related processes, documentation, tasks, and deliverables for the CEO, consultants, and partners
• Provide proactive follow-up on sales opportunities and client/prospect communications
• Participate in sales meetings as requested; take notes, create action items, and coordinate follow-ups
• Strategize with the CEO to identify research subjects and sales goals
• Correspond with prospects to gather background information, goals, and expectations
• Brief the CEO and consultants on prospect background and presentation materials prior to meetings Presentation Preparation
• Conduct research and collect prospect and third-party data
• Draft and edit PowerPoint presentations incorporating research and company information
• Ensure presentations are completed accurately and delivered on time Proposal Development
• Draft customized proposals outlining objectives, audience, research findings, recommendations, scope of work, budget, and timelines
• Revise proposals based on internal and prospect feedback
• Develop proposal presentations when required
• Track proposal status, conduct follow-ups, and ensure timely delivery Sales Pipeline Administration
• Maintain and manage the company sales pipeline
• Track new business outreach, meetings, proposals, presentations, and targets
• Integrate notes, action items, and follow-ups from client meetings into the CRM
• Manage sales deadlines and coordinate follow-up activities with the CEO and consultants Required Skills & Experience
• Bachelor's degree or equivalent experience in Sales, Marketing, or a related field
• 3-5 years of experience in sales or sales support within HR, investment/finance, and/or consulting industries
• Exceptional written and verbal communication skills
• Strong project management capabilities, including deadline management
• High attention to detail with excellent time management and prioritization skills
• Ability to work independently and collaboratively within a team environment Technical Skills & Experience Microsoft Office 365 (Advanced -Expert Level)
• PowerPoint: Expert level required
• Word, Excel, OneNote: Advanced level
• OneDrive, Teams
• Bookings or other calendaring systems integrated with Outlook CRM & Sales Technology
• Lead and deal management
• Alliance and strategic partner reporting
• Email campaigns or CRM-integrated email services
• Marketing automation within CRM platforms Additional Skills
• Email inbox management
• Project management assistance
• Market and prospect research for sales and proposal development What We're Looking For
• Highly professional demeanor
• Proactive, solution-oriented mindset
• Strong organizational and multitasking abilities
• Commitment to accuracy, follow-through, and accountability
• Appreciation for diverse responsibilities and collaborative teamwork IND2