Now Hiring - Wayne Enterprises Chicago - Administrative Sales Assistant in Arlington Heights, IL

Full description of the position

Position Summary: The role of Administrative Assistant is to provide administrative support to the members of the Sales staff, maintain the office filing system, update records, and serve as the initial point of contact for clients entering the facility. The Administrative assistant will also have key-holder responsibilities for the office, ensuring that staff and vendors have access to the facility as dictated by business needs. Key Job Responsibilities * Greet clients and answer phones in a professional manner following company guidelines * Escorting clients/vendors to the appropriate location * Maintaining filing system for customer and event documents * Maintaining and updating lists of outside vendors and corresponding insurance verification * Filing and updating staff certifications to be maintained on-site * Managing the social media presence of Metropolis Ballroom per company guidelines * Participating in Marketing meeting and executing Marketing Plan under guidance of Director of Sales * Entering simple orders or minor event corrections into Caterease under Sales Manager Guidance * Processing and applying payments for events * Complete inventories of office supplies, liquor, and linen * Submit Linen and Liquor orders for approval and place order with appropriate vendor in a timely manner * Submit transfer order of items to be transferred from Elegante to Metropolis * Verify that all orders and transfers have been received completely and on-time. * Print and distribute copies of BEOs, floor plans, and other documents to necessary staff * Create, compile, and/or display any required signage for events daily * Recording, distributing and maintaining meeting minutes * Assist with set up and/or break down of events if required * Collaborate with the Sales Managers, Director of Sales, and President of the company to complete projects and other critical tasks as needed * Other duties as assigned Required Skills and Experience: 2+ years of strong administrative experience supporting multiple team members and/or an Associate's degree, strong business writing and communication skills, professional phone demeanor, collaborative mentality, proficiency in the Microsoft Office Suite (Word, Excel, Powerpoint, Publisher, Outlook), ability to work independently and take direction from multiple team members, ability to prioritize competing needs and organize the work day efficiently. Administrative Duties: * Scheduling * Stocking supplies * Sorting and sending mail * Answering and routing phone calls * Managing social media * Greeting visitors Financial Duties: * Processing payments * Purchasing Setting: * Other Benefit Conditions: * Only full-time employees eligible COVID-19 Precaution(s): * Personal protective equipment provided or required * Temperature screenings * Social distancing guidelines in place * Sanitizing, disinfecting, or cleaning procedures in place This Job Is: * A job for which military experienced candidates are encouraged to apply * A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more Work Remotely * No Job Type: Full-time Pay: $17.00 - $20.00 per hour Benefits: * 401(k) * 401(k) matching * Dental insurance * Employee discount * Health insurance * Paid time off * Vision insurance Education: * Associate (Required) Experience: * Customer Service: 1 year (Required) * Microsoft Office: 2 years (Required) Ability to Relocate: * Arlington Heights, IL 60005: Relocate before starting work (Preferred) Work Location: In person