Now Hiring - Alonti Catering - Administrative Assistant/Catering Sales Assistant in Austin, TX

Full description of the position

About the Role Alonti Catering is looking for a dynamic, organized Administrative Assistant to the Sales Manager who can support our Catering Sales Manager and General Manager , keep daily operations running smoothly, and make an immediate impact. This role is ideal for someone who thrives in a fast-paced environment, is confident on the phone, and can manage multiple priorities while reporting to multiple leaders. A Day in the Life * Schedule is Monday through Friday 8am to 4:30pm. * Start the day at 8:00 AM by managing email coverage and checking in with the Catering Sales Manager (CSM) and General Manager (GM) to align on priorities * Enter catering orders accurately, including EZCater orders * Answer phones and manage email orders throughout the day * Follow up on order details including payments, updates, and customer requests * Assist with daily callbacks and report customer feedback to leadership * Highlight first-time orders and support new customer outreach * Perform data entry and market research as directed * Prepare menus and marketing materials * Support large events or take deliveries when needed * Assist with coverage during Catering Sales Manager vacations or personal days * Wrap up the day by forwarding communications to the Catering Sales Manager at 4:30 PM Additional Responsibilities (As Needed) * Assist with tastings, proposals, rentals, and catering coach opportunities * Support collateral drop-offs, blitzes, and local outreach * Help cover day-to-day communication for the Catering Sales Manager and General Manager * Contact new and existing customers as directed You'll Be Great in This Role If You: * Are highly organized and detail-oriented * Take direction well and are comfortable reporting to multiple leaders * Are confident and professional on the phone with customers * Are self-driven, proactive, and motivated to get things done * Are a dynamic team player who enjoys adding value and making an impact Required Qualifications * Experience with a CRM is required (HubSpot experience strongly preferred) * Valid driver's license, reliable personal vehicle, and active insurance (occasional deliveries required) * Ability to work on-site full time * Professional, business-casual appearance What We Offer * Competitive hourly pay ($28-$30 per hour) * Paid holidays * Sick time and vacation time * Health insurance benefits * 401(k) plan * A collaborative team environment with room to grow About Alonti Catering Alonti has been in business for over 40 years and is the premier corporate caterer in many markets, including Dallas/Fort Worth, Houston, Austin, Chicago, and Los Angeles. Our rapidly growing catering business exists to meet the ever-evolving needs of corporate clients, and our teams are the fuel that power our success. Job Type: Full-time Pay: $28.00 - $30.00 per hour Expected hours: 40 per week Benefits: * 401(k) * Dental insurance * Health insurance * Paid time off * Vision insurance Work Location: In person