Now Hiring - Ideal Magnet Solutions Inc. - Professional Services Bilingual Administrative / Sales Operation Assistant(Manufacturing / B2B) in Costa Mesa, CA

Full description of the position

Job Summary We are seeking a highly organized and analytical Administrative & Sales Operations Assistant to support daily office operations and the U.S. sales team in a manufacturing environment. This role goes beyond traditional administrative work and requires the ability to learn technical product knowledge, work with numbers and cost structures, and support pricing and cost breakdown activities. Key Responsibilities Administrative & Office Support - Provide administrative support including document preparation, data entry, filing, and record maintenance - Manage incoming emails, phone calls, and customer inquiries with timely follow-up - Schedule meetings, prepare agendas, and assist with internal coordination - Maintain office supplies and support daily office operations - Assist with Chinese-English written and verbal translation when needed Sales, Cost & Operations Support - Support the sales team with quotations, order processing, invoices, and customer documentation - Assist in preparing and maintaining cost breakdown sheets - Perform basic cost calculations and internal cross-checks using Excel - Review numerical accuracy in quotations, orders, and pricing files - Communicate with customers regarding order status and lead times Technical Understanding & Coordination - Learn and understand product structures, specifications, dimensions, and manufacturing processes - Assist in interpreting basic drawings and geometric relationships - Coordinate between sales, production, logistics, and customers - Ensure accuracy of all documentation Role Expectations This role requires strong learning ability and comfort with numbers, calculations, product structures, and cost logic. It is not a purely administrative position. Qualifications & Skills - Associate's or Bachelor's degree preferred - 1-3 years relevant experience - Strong learning ability and logical thinking - Comfortable with Excel-based calculations - Ability to understand dimensions and basic geometry - Bilingual English/Chinese Not a Fit If - Prefer purely administrative work - Uncomfortable with numbers or technical concepts - Unwilling to learn manufacturing or cost logic What We Offer - Competitive compensation - Training and growth opportunities - Health and dental insurance - Paid time off This position does not offer H1B sponsorship. Job Type: Full-time Pay: Up to $25.00 per hour Expected hours: 40 per week Benefits: * Dental insurance * Health insurance * Paid time off Work Location: In person