Now Hiring - CityLight Homes - Professional Services Administrative Assistant for Real Estate Brokerage in Peabody, MA

Full description of the position

CityLight Realty, a leading real estate sales and marketing company based in Peabody, is seeking a full-time Real Estate Administrative Assistant to join our in-house office team. CityLight Homes has experienced rapid growth over the past four years and was recently named 2025 's Fastest-Growing Real Estate Company in America by Inc. Magazine. This is an exciting opportunity to become part of a dynamic, fast-paced organization with strong advancement potential. The primary focus of this role is to support the brokerage's day-to-day administrative operations, with an emphasis on assisting with real estate documentation and transaction processing. This position plays a key role in keeping our agents, managers, and transactions organized and running efficiently. The ideal candidate is articulate, self-motivated, resourceful, and highly organized, with a positive mindset and strong desire to succeed. Accuracy, attention to detail, strong computer skills, and excellent communication abilities are essential. Extra points for an upbeat, professional personality and prior real estate experience. Responsibilities * Assist with the preparation, review, and management of real estate documents and transaction files * Coordinate and process real estate transactions from contract to close * Maintain accurate records and ensure compliance with brokerage and state regulations * Communicate with agents, clients, attorneys, lenders, and vendors as needed * Track deadlines, manage transaction timelines, and maintain calendars * Handle data entry, filing, light bookkeeping and general office administration * Support agents with listing, closing, and administrative tasks * Assist with agent onboarding and internal administrative support as needed Preferred Qualifications * Prior experience in a real estate brokerage or real estate administrative role (preferred) * Familiarity with real estate contracts, transaction workflows, and MLS systems * Strong organizational and time-management skills * Ability to multitask and manage competing priorities efficiently * Excellent written and verbal communication skills * Proficiency with Google Workspace, Microsoft Office, and CRM systems * High attention to detail and commitment to accuracy Ideal Attributes * Positive, solution-oriented mindset * Proactive, dependable, and self-motivated * Strong problem-solving skills and adaptability * Team-oriented with a collaborative approach * Calm under pressure and able to meet deadlines * Professional, friendly, and client-focused demeanor What We Offer * A supportive and collaborative team environment * Opportunity for growth within a rapidly expanding real estate company * Exposure to all aspects of real estate brokerage operations * Competitive compensation based on experience About CityLight: CityLight is a fast-growing, real estate sales and marketing company based in Peabody, MA with a national presence. We are the stars of the A&E TV show Flipping Boston. We've been in the real estate business for more than 25 years and take pride in providing all of our clients the best possible service imaginable! We provide the support, mentoring, and training you need to be successful and we are always growth-focused towards our agents and our staff. CityLight is a place where you can come learn, grow and begin a career with unlimited possibilities. Come experience the CityLight difference! Job Type: Full-time Pay: $50,000.00 - $55,000.00 per year Benefits: * Health insurance * Paid time off Work Location: In person