Now Hiring - The Gardiner House - Sales Administrator / Assistant Event Producer in Newport, RI

Full description of the position

Overview

This role is the backbone of our events team -- the person who keeps everything connected, moving, and on. We're seeking a highly organized Sales Administrator / Assistant Event Producer who blends admin precision with event curiosity. This is a hands-on role with real exposure, clear growth potential, and a front-row seat to luxury weddings and social events. What You 'll Do

• Manage and coordinate vendor and client email communication
• Distribute weekly BEO packets to internal departments
• Assist with BEO updates, revisions, and accuracy checks
• Support floorplan creation and event layouts
• Conduct in-person site tours when needed
• Provide day-of event support wherever it's most impactful
• Assist Sales and Events Managers with administrative and operational needs
• Act as a connector between sales, operations, culinary, and banquet teams What We 're Looking For
• Strong organizational skills with sharp attention to detail
• Clear, professional written and verbal communication
• Ability to juggle multiple priorities and deadlines
• Positive, can-do attitude with a team-first mindset
• Interest in weddings, events, and hospitality operations
• Can suit an entry-level candidate eager to grow or a seasoned professional who prefers a behind-the-scenes, structured 9-5 role
• Experience with event software (Tripleseat a plus, not required) Scope & Growth This role is flexible by design and can be shaped around the right candidate.
• For growth-minded candidates: opportunity to take on light event detailing, including select corporate groups, with a clear path toward an Event Manager role
• For candidates seeking stability: a strong administrative and support-focused position that plays a critical role in event success without heavy client-facing demands Why This Role Matters This position touches every phase of an event -- sales, planning, execution, and follow-up. It's designed for someone who wants meaningful responsibility, visibility across departments, and the option to grow deeper into event production over time.

Compensation

&

Benefits

Compensation

: $25.00-$35.00 an hr, based on experience

• Commission: Competitive per-event commission package
• Flexible Work Schedule: can include remote work

Benefits

: Comprehensive benefits package including:

• Single & family health care plans
• Paid time off
• Sick time
• Vacation time Why Join Us You'll be part of a new, boutique luxury property with a strong reputation in the wedding and social market and a supportive leadership team. This role is a launchpad for someone whowants hands-on experience, mentorship, and exposure that can lead to a future role in event production, wedding coordination, or sales. Job Type: Full-time Pay: $25.00 - $35.00 per hour Expected hours: 30 - 40 per week

Benefits

:

• Dental insurance
• Health insurance
• Paid time off Work Location: In person