Now Hiring - KLM Engineering, Inc. - Sales Administrative Assistant in Woodbury, MN

Full description of the position

KLM Engineering, Inc., located in Woodbury, Minnesota, is a nationally recognized engineering firm specializing in water tower services, including new tank construction, tank rehabilitation, and comprehensive evaluations. We are seeking a Sales Administrative Assistant to support our growing sales team. This fulltime in-office position includes a comprehensive benefits package and the opportunity to play a key role in maintaining smooth, efficient sales operations. We're looking for a proactive, detailoriented professional with excellent communication skills and the ability to work both independently and collaboratively. Job Responsibilities * Provide administrative and operational support to the sales team to ensure efficient daily workflow. * Maintain office operations and uphold internal organizational standards. * Assist with document preparation, proofing, and distribution for various sales materials. Job Duties Document Preparation & Quality Assurance * Review, edit, and proofread sales proposals to ensure accuracy, consistency, and professional quality. * Prepare and distribute Statements of Qualifications (SOQs) to clients. * Coordinate and send proposal packages via email in a timely and polished manner. * Maintain and update Microsoft Office and Adobe templates to support consistent branding. Organization & Workflow Support * Assist with maintaining accurate, organized electronic files and document libraries. * Perform database entry and updates as needed. * Support general office duties related to sales operations. Skills and Qualifications * Strong interpersonal skills and a demonstrated ability to be a collaborative team player. * Exceptional verbal and written communication skills. * Strong command of grammar, spelling, editing, and proofreading. * High attention to detail with a commitment to accuracy. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). * Ability to manage and prioritize multiple tasks in a fastpaced environment. * Strong organizational and processoriented mindset. * Experience reviewing proposals, contracts, or technical documents. * Experience with document development, formatting, and version control. * Basic database entry skills. * Familiarity with cloudbased document management or filesharing systems (preferred, not required). Preferred Experience * Prior experience in an engineering, construction, professional services, or technical environment. * Experience supporting a sales or business development team. What We Offer * Comprehensive health, dental, vision, and retirement benefits. * Paid time off and professional development opportunities. * A collaborative, stable work environment with longterm industry presence. Pay: $28.00 - $33.00 per hour Expected hours: 40.0 per week Benefits: * 401(k) * Dental insurance * Flexible spending account * Health insurance * Health savings account * Paid time off * Retirement plan * Vision insurance Work Location: In person