Now Hiring - J. Poole and Partners, Real Broker LLC - Professional Services Real Estate Transaction Coordinator & Personal Assistant in Reno, NV

Full description of the position

Job Summary We are seeking a dynamic and highly organized Real Estate Transaction Coordinator & Personal Assistant to join our team. Work with a top performing realtor, who needs a right-hand person to keep the team going! This multifaceted role combines the essential responsibilities of managing real estate transactions with providing comprehensive personal and administrative support. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, attention to detail, and a proactive approach. Your energy and enthusiasm will help streamline processes, ensure smooth transaction flows, and support the daily needs of our busy team and executive leadership. This paid position offers an exciting opportunity to grow within the real estate industry while honing your administrative expertise. *Raise and more pay if you get a real estate license! Responsibilities * Coordinate all aspects of real estate transactions from contract to closing, including document preparation, deadlines tracking, and communication with clients, agents, lenders, and escrow officers * Manage calendar schedules for property showings, appointments, and deadlines using tools like Microsoft Outlook Calendar and Google Workspace * Handle all administrative tasks such as data entry, filing, proofreading documents, transcription, and maintaining accurate transaction records in software like Follow Up Boss or transaction management platforms * Provide executive administrative support by managing phone calls with professionalism and courtesy * Assist with personal errands and scheduling for team members or executives as needed to ensure smooth daily operations * Support event planning activities related to open houses or client appreciation events to enhance community engagement * Utilize DocuSign for electronic document signing processes ensuring compliance and security during transactions * Maintain excellent communication with clients through clear updates and professional correspondence Skills * Proven experience in real estate transaction coordination combined with personal assistant duties * Ability to think on your feet, and complete tasks with some research involved * Ability to edit videos is a plus * Strong organizational skills with the ability to multitask efficiently in a fast-paced setting * Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Drive), and transaction management platforms * Knowledge of office management procedures including filing systems * Experience with Transaction Desk and Follow Up Boss preferred * Excellent customer service skills paired with professional phone etiquette across multi-line phone systems * Ability to coordinate projects effectively while adhering to deadlines and details-oriented workflows * Familiarity with electronic signature platforms like DocuSign for seamless document processing * Strong data entry skills coupled with clerical experience in an office environment Join us in this energetic role where your organizational talents will directly impact our success! We value proactive individuals who are eager to support our team's growth while advancing their own career within the vibrant real estate industry. Pay: $19.00 - $22.00 per hour Expected hours: 40.0 per week People with a criminal record are encouraged to apply Application Question(s): * Please copy & paste your cover letter here. * Are you willing to work overtime? Potentially Saturdays here and there? Experience: * Real estate administrative: 1 year (Preferred) * Administration: 1 year (Preferred) Work Location: In person