Now Hiring - Honolulu Star-Advertiser - Advertising Sales Assistant in Honolulu, HI

Full description of the position

We're looking for a proactive, detail-oriented Advertising Sales Assistant to join our dynamic advertising team. This role is pivotal in ensuring seamless coordination between sales representatives, clients, and internal departments. You'll be the organizational heartbeat that keeps advertising operations running smoothly -- balancing client care, communication, and administrative excellence with forward-thinking teamwork. What You 'll Do * Support Sales Reps: Assist advertising sales representatives with ad ordering, processing, and coordination. * Client Liaison: Answer phones and act as the first point of contact for clients when sales reps are unavailable -- providing timely, professional service. * Cross-Department Collaboration: Serve as a liaison between the advertising team and other departments to ensure smooth communication and project flow. * Proofing & Verification: Contact customers to verify ad changes, send updated proofs, and ensure approvals are properly tracked. * Ad Proof Delivery: Coordinate delivery of ad proofs and tearsheets to the clients, to include the dispatch driver as needed, to guarantee on-time delivery. * Scheduling: Work closely with sales reps to ensure all ads are included accurately and punctually on run sheets. * Documentation: Write, separate, and distribute insertion orders to the appropriate departments for processing. * Reporting: Run and maintain reports related to ad placements, client orders, and department performance. * Flexibility: Perform other duties as required -- your adaptability and initiative will make a real difference. Skills and Attributes: * Strong organizational and multitasking skills . Ability to prioritize work as needed and thrive in a fast-paced, collaborative environment. * Excellent written and verbal communication skills. * A customer-first mindset and professional phone manner. * Proficiency in standard office software (Google Workspace or Microsoft Office Suite). * Experience in advertising, media, or sales support is a plus. * A positive, solution-oriented attitude with a desire to grow in the advertising and media industry. * Must be able to lift up to 40 lbs., stand for long period of time, twist and bend with flexibility. * Must be able to work at computer for up to four hours at a time. * Attendance and Punctuality a must * Microsoft Office -Word, Excel, Power Point * College degree preferred Job Type: Full-time Pay: $50,000.00 - $51,000.00 per year Benefits: * 401(k) * Dental insurance * Health insurance * Life insurance * Paid time off * Vision insurance Work Location: In person