Now Hiring - Ford Audio-Video Systems Inc - Contracts Legal Administrator in Oklahoma City, OK

Full description of the position

Why Join Ford AV? At Ford AV, we don't just deliver technology--we create extraordinary experiences. As a trusted leader in the AV industry for over 50 years, we partner with top companies, universities, and government agencies to design and implement cutting-edge audiovisual solutions. When you join Ford AV, you'll be part of a team that values innovation, collaboration, and growth. We offer: * Ongoing Industry Training to keep your skills sharp and your career moving forward. * Comprehensive Benefits PTO & Major Holidays, Health & Life Insurance, 401k Matching, Discretionary Profit Sharing * Career Advancement Opportunities in an industry-leading company. * A Collaborative Culture where ideas thrive, and successes are celebrated. Description We are seeking a Contracts Legal Administrator to serve as a critical partner supporting company-wide operations. This role is responsible for the end-to- end review, negotiation, and administration of a broad range of commercial, construction, real estate, and corporate agreements, while also providing support for risk mitigation, insurance, HR compliance, and international business coordination. This position requires a highly organized, detail-driven professional who is comfortable managing competing priorities, working cross-functionally with executives and operational leaders, and protecting the company's financial interests. Key Responsibilities Contract Review, Negotiation & Risk Management Review, draft, negotiate, and redline a wide variety of agreements, including: * Job Project Agreements * Master Subcontract Agreements (MSAs) * Annual Service Agreements (ASAs) and Service Agreements * Teaming Agreements * Hold Harmless and Indemnification Agreements * Non-Disclosure Agreements (NDAs) * Media Disclosure Agreements * Software Licensing Agreements Provide legal review and support for: * Bids, RFPs, and sales advance documentation * Change orders and standard contract administration documents * Routinely review, update, and maintain all company standard agreement templates. Bonding, Insurance & Financial Risk Support Manage and support bond-related matters including: * Bid bonds * Payment and performance bonds * Security and corporate bonds * Bond invoices Support Accounts Receivable with: * Bond claim notifications * Legal collection notices * Lien filings Coordinate Owner/Contractor Controlled Insurance Programs (OCIP/CCIP). Coordinate and mitigate corporate insurance claims. Support corporate property tax claims and mitigation efforts. Real Estate, Facilities & Property Support * New property searches and purchasing agreements * Construction agreements and standards * Lease agreements (new locations and renewals) * Facility services agreements (HVAC maintenance, waste management, cleaning services, etc.) Corporate & International Legal Support * Government regulations and compliance guidelines * Agreements with international partners * Support corporate legal needs related to operational expansion and compliance. Human Resources & Compliance * Provide review of corporate HR policies. * Support EEO claims, risk mitigation, and compliance efforts in coordination with the HR Director. What we are looking for: Required: * 5+ years of experience in corporate law, construction law, commercial contracts, or related fields * Strong contract negotiation and redlining skills * Experience with construction, service, real estate, or technology-related agreements * High level of attention to detail and risk awareness * Ability to manage confidential information with discretion * Strong written and verbal communication skills Preferred: * Experience in construction, AV, engineering, or technical services industries * Familiarity with bonding, lien law, and insurance coordination * Experience supporting multi-state or international operations * Ability to work independently in a fast-paced, high-accountability environment * Paralegal certification * Juris Doctorate a plus (not required) Why This Role Matters This is a mission-critical position that directly impacts company risk, revenue protection, operational efficiency, and growth. The Contracts Legal Administrator will be a trusted advisor to leadership and a key contributor to the company's long-term success. Other Information you need to know: * Drug Testing: Ford is committed to maintaining a drug-free workplace and, therefore, all employees are subject to drug testing. Moreover, pre-employment, random, reasonable suspicion and/or post-accident drug testing may be conducted in accordance with company policy and all applicable laws to ensure a safe and healthy work environment. All applicants for this position tentatively selected for employment at Ford are subject to pre-employment drug testing and a final offer of employment is contingent upon a negative drug test result. * Physical Requirements: The physical requirements of this role play a pivotal role in ensuring job performance and success. The employee will be engaged in extended periods of sitting while operating a wide range of office equipment. While the work primarily involves sedentary tasks, there may be occasions that call for standing, walking, reaching, talking, hearing, and move objects weighing up to 20 pounds. It is essential for employees to possess proficiency in utilizing standard office tools like computers, printers, and telephones. Furthermore, adequate manual dexterity and eyesight are necessary to effectively handle tasks involving reading, writing, interpreting, and managing paperwork with precision and efficiency. In a typical office setting, the employee will communicate and engage with minimal exposure to excessive noise or adverse environmental conditions. Although the role mainly takes place indoors, there might be occasional exposure to outdoor elements such as heat, cold and environmental elements. * EOE/AA/M/F/D/V Job Type: Full-time Pay: $55,000.00 - $70,000.00 per year Benefits: * 401(k) * Dental insurance * Employee assistance program * Health insurance * Life insurance * Paid time off * Referral program * Vision insurance Application Question(s): * I consent to receive text messages from Ford AV about my application/resume? This phone number will only be used to send reminders to complete your application. Your private information will not be sold, shared, or stored for any other purposes. (Yes or No) * As required for this position, I confirm that I have remained in at least one of my last two roles for three or more years, demonstrating long-term commitment and stability in my work history. (Yes, No, or Not Applicable - I am a recent graduate) * As required for this position, I have experience with full-cycle recruiting, including screening, interviewing, and coordinating with hiring managers, as reflected on my resume. (Yes or No) * As required for this position, I have experience using an Applicant Tracking System (ATS) or other recruiting software to manage candidate pipelines and hiring workflows, as reflected on my resume. (Yes or No) Work Location: In person