Now Hiring - Kobussen Buses - Admin Assistant - Motorcoach Sales & Dispatch in Sun Prairie, WI

Full description of the position

The Motorcoach Sales & Dispatch Administrative Assistant provides administrative and operational support to the motorcoach sales and dispatch team. This role focuses on quote preparation, data entry, trip-building support, and post-trip administrative tasks for primarily single-day motorcoach movements such as local sporting events, weddings, and field trips. Key Responsibilities * Work closely with the motorcoach dispatcher to assist in preparing detailed information related to motorcoach services. * Prepare quotes and contracts. * Support quote-building for single-day motorcoach trips and movements. * Complete data entry projects and customer relationship management (CRM) system updates as assigned, including: * Updating the BusHive matrix * Entering new client information accurately * Verifying and maintaining location data * Research, verify, and enter new locations not currently listed in the BusHive matrix. * Assist with checking and updating actual driving times when building trips. * Help ensure trip details are accurate and complete prior to finalization. * Assist with completing post-trip administrative responsibilities, including data verification and system updates. * Strong attention to detail and accuracy * Ability to work with multiple software systems and databases * Comfortable with data entry and administrative tasks * Ability to follow established processes and instructions * Strong organizational and time-management skills * Ability to work collaboratively with dispatch and operations staff Preferred Experience * Experience in transportation, motorcoach, or logistics environments (preferred but not required) * Familiarity with CRM systems or scheduling/dispatch software is a plus Work Schedule & Environment * Work hours are primarily between 8am and 3pm, Monday - Friday * Hours per week will range from 10 - 20 hours based on business needs * This is an office-based, administrative role * Fast-paced environment during peak event and trip seasons Kobussen Buses Ltd is an equal opportunity employer and does not discriminate based on protected characteristics including, but not limited to, race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.