Now Hiring - HUNT Real Estate Corporation - Real Estate Agent Assistant in Williamsville, NY

Full description of the position

Description: Position Overview: The Agent Assistant plays a critical role in supporting a high-performance Real Estate Sales Professional. This role is designed to manage the fast-paced nature of real estate transactions, overseeing the entire sales process from start to finish. The Assistant will ensure that all details are handled efficiently and provide essential behind-the-scenes administrative support. Primary Responsibilities: 1. Transaction Coordination: * Manage and track transactions from lead generation to closing. * Maintain and update transaction timelines, ensuring all forms and documentation are prepared and filed properly. 2. Listing Inventory Management: * Input new property listings and update existing ones, including uploading media (photos, virtual tours, etc.). * Order home warranties as needed for new listings. 3. Client Interaction: * Collect necessary materials and information from clients to list properties effectively. * Schedule property showings and coordinate related activities (e.g., open houses). 4. Liaison Role: * Act as the point of contact between the Real Estate Sales Professional and external partners, including attorneys, lead generation services, marketing teams, and media outlets. 5. Contract & Process Supervision: * Ensure contracts are processed efficiently from initiation to closing, keeping track of all deadlines. * Monitor the progress of sales processes to ensure timely completion and smooth execution. 6. Customer Service: * Provide exceptional customer service to inbound leads, facilitating communication between sales professionals and clients to ensure a seamless experience. 7. Administrative Support: * Provide additional administrative support across all areas related to the sales process as needed. Skills & Abilities: * Communication: Strong verbal and written communication skills are crucial for interacting with clients, colleagues, and external partners. * Organization: Ability to manage and prioritize multiple tasks simultaneously, while maintaining a high level of attention to detail. * Proactivity & Problem Solving: Anticipate challenges and address them before they become issues. * Tech-Savvy: Proficiency in office technology (Microsoft Office, Google Workspace, CRM systems). * Customer-Focused: Ability to provide excellent customer service and effectively manage client relationships. Education & Experience: * Education: High school diploma or equivalent required. * Experience: While real estate industry experience is preferred, it is not mandatory. Strong administrative or project management experience is also valuable. Ideal Candidate Profile: The ideal candidate will have a keen interest in real estate, a passion for supporting sales teams, and the ability to manage complex processes. They should be highly organized, proactive, and comfortable handling multiple tasks with a focus on detail. If you're eager to be a part of a dynamic, fast-paced team and contribute to the success of a high-performing sales professional, this is an excellent opportunity for you. Requirements: This job description outlines the physical and logistical requirements for a position at HUNT Real Estate Corporation, as well as the compensation details. Here's a summary of the key points: Physical Requirements: * Desk Work: Prolonged sitting at a desk, working on a computer. * Physical Tasks: Must be able to push, pull, and lift up to 15 lbs. * Driver's License: A valid driver's license is required for this role. * Travel: Occasional travel may be necessary. Compensation: * Hourly Wage: $17.00 - $19.00 per hour. * Factors Influencing Pay: Wage range depends on factors such as job function, classification, geographic location, and candidate experience. Work Schedule: * Part-Time: 2 - 3 days per week, with a variable schedule. Equal Opportunity Employer: * HUNT Real Estate Corporation is committed to diversity and inclusion, and does not discriminate based on race, gender, religion, disability, or other protected categories. Additional Information: * Job Responsibilities: The description does not cover all responsibilities, and the company reserves the right to assign other tasks or make accommodations. * Accommodation: Applicants needing accommodations to apply can complete an Applicant Accommodation Form.