Now Hiring - Confidential - Operations Coordinator - Luxury Residential Real Estate Team in Newport Beach, CA

Full description of the position

About the Company: Executive Assistant - Real Estate Team Full-Time | California Real Estate License Required Are you a highly organized go-getter with a passion for real estate? Are you a friendly, people-person - with the confidence to communicate professionally with high-end clientele? Join one of the top-performing and fastest-growing small real estate teams as our Executive Assistant! This is a high-impact role where you'll wear many hats--from operations to marketing to client care --helping us grow while keeping the business running like a well-oiled machine. What You 'll Be Doing Operations & Admin Support * Manage daily operations to keep the team on track and organized * Maintain systems, files, SOPs, checklists, and Google Drive * Schedule and confirm showings, listings, and buyer appointments * Process and manage team emails and internal task follow-ups * Assist in budgeting, expense tracking, and profit/loss reviews Marketing & Social Media * Coordinate marketing materials and campaigns with the team * Manage the print & digital content calendar * Draft and post engaging social media content (until role grows) * Email monthly marketing updates to clients * Organize events, gifts, and home anniversary outreach Client & Transaction Coordination * Support listing and buyer appointments, including valuation prep * Coordinate inspections, repairs, staging, and vendor logistics * Input listings into MLS and online platforms * Monitor CRM activity (Follow Up Boss, RealScout), set up tasks and follow-ups * Ensure accurate and timely document handling across transactions Team Growth & Development * Build out team training resources and "how-to" videos * Help lead accountability systems and track team performance * Assist with hiring and onboarding future team members * Support Team Leader's development projects as needed What We 're Looking For * Active California Real Estate License (required) * Friendly, professional communicator with a positive attitude * Strong multitasker who thrives in fast-paced environments * Great attention to detail and follow-through * Tech-savvy with Mac OS, Google Suite, Trello, CRMLS, Follow Up Boss, Mailchimp, and more * Available on weekends as needed * AA or Bachelor's degree preferred Why Join Us? * Be part of a high-energy, growth-focused team * Variety in your work--operations, marketing, client relations, and more * Opportunities to grow into leadership or specialized roles * Collaborative, supportive, and driven team culture Job Type: Full-time Pay: From $6,500.00 per month Benefits: * Paid time off Schedule: * Monday to Friday * Weekends as needed Work Location: In person