Now Hiring - EAI Education - Assistant Sales Coordinator in Oakland, NJ

Full description of the position

About EAI Education: EAI Education is a school supply company dedicated to providing hands-on resources and innovative learning tools for students and teachers from PreK through 12th grade. We specialize in Math, STEM, Science, and Classroom Resources--offering both proprietary products and organizational tools that are popular in classrooms and homes alike. As a proud family-owned business, we're on a mission to deliver high-quality educational materials that support diverse curricula and help educators enhance the learning experience at every grade level. Our products give students the foundational tools they need to succeed in the classroom--and inspire a lifelong love of learning. At EAI Education, we're equally committed to our team. We foster a culture that supports personal and professional growth, values creativity, and celebrates diversity. We'd love for you to join our team and be part of something meaningful. Job description: The Assistant Sales Coordinator plays a key role as the first point of contact for customers--handling initial phone interactions and providing quotes that set the tone for the customer experience. In this role, you will support both internal and external teams, working collaboratively across departments to ensure tasks are completed accurately, efficiently, and on time. This position requires strong organizational skills, sharp attention to detail, and the ability to multitask effectively in a fast-paced environment. The role requires a reliable, self-motivated individual who learns quickly and is committed to delivering exceptional service to our customers. Success in this position requires a proactive mindset, a strong focus on customer experience, and the ability to manage multiple responsibilities with professionalism and poise. As you grow in the role, you'll have the opportunity to expand your skill set and take on increased responsibilities within the team. Primary Responsibilities: * Enter and manage customer quotes and orders for processing * Support the bid process by preparing paperwork, securing required signatures, and tracking deadlines * Assist in the creation of custom school kits by sourcing special-order items and preparing cost sheets and content lists * Respond to incoming customer calls, providing product information, resolving issues, and recommending appropriate materials * Manage priority shipping requests and generate shipping quotes * Compile and process monthly sales data reports * Prepare and pack materials for tradeshows; coordinate with departments to ensure accurate and timely shipments Requirements and Preferences: * Associate's or Bachelor's degree preferred * Minimum of 2 years' experience in an office administrative role * Proficient with PCs and Microsoft Office, especially Excel for organizing and presenting data * Ability to quickly learn internal systems; experience with Microsoft Dynamics GP and SalesPad is a plus Ideal Attributes: * Excellent written and verbal communication skills * Skilled at conveying information clearly and effectively * Strong analytical thinking with a creative yet practical approach to problem-solving * Proven ability to manage multiple tasks and adapt to shifting priorities * Thrive in fast-paced, high-pressure, and deadline-driven environments * Meticulous attention to detail with a strong commitment to accuracy * Dependable in follow-up and follow-through on tasks and responsibilities Physical Demands: * Sitting: up to 90% of the workday * Standing: up to 20% of the workday * Frequent use of computers and telephones, up to 90% of the time EAI Education is an Equal Opportunity Employer. Job Type: Full-time Pay: $45,000.00 - $48,000.00 per year Benefits: * 401(k) matching * Dental insurance * Employee discount * Health insurance * Paid time off * Vision insurance Compensation Package: * Yearly bonus Schedule: * 8 hour shift Ability to Commute: * Oakland, NJ 07436 (Required) Work Location: In person