Now Hiring - Walton Residential Services - Inside Sales/Administrative Assistant in Bradenton, FL

Full description of the position

JOB SUMMARY: * The Sales Administrator Assistant will have a key role in helping the sales department with daily sales administration activities and incoming customer inquiries. The Sales Administrator also provides support for the sales representatives, ensuring impeccable, all-around customer service. RESPONSIBILITIES AND DUTIES * Provide job numbers for contracts, repairs and industrial projects and keep job number spreadsheet updated and accurate. * Prepare and gather all information and paperwork needed for Pre-Qualification packets and Technical Proposals for General Contractors as required. Complete qualification packets for all 3 offices. * Coordinate for the three locations and gather proper paperwork for fully executed contract packages which include but not limited to Insurance, CIPS, COI's, bonds, pre-qualification packages, etc. - update SharePoint and distribute Contract package to Accounting & Production. Review Contract package and Start-up Master Files with SA and Dallas Admins before job numbers provided and Contract packets distributed. * Serve as backup for processing New Sub-Contractors Master Service Agreements and issuance of insurance packets if needed. * Create opportunities in SharePoint for bids and move folders through the SharePoint process after contract is awarded. Review and confirm all documents and required information is gathered for the "Start-up" MasterFile for proper set-up. * Point of contact for Annual Insurance Report updates on all COI's. Annually- Run BCH report and provide Insurance Renewals. * Back-up to Assistant Sales Admin. and Assist other team members as needed on a daily basis. * Distribute daily mail and various office duties as needed. * Assist with downloading and printing bid packages as needed and full-size plotter drawings. * Maintain spreadsheet with office equipment (copiers, scanners, etc.) for all three offices. Assist Bob (i.T.) as needed with equipment management and desk set up. * Maintain issuance of company laptops in accordance with company Identification Tags and signed Payroll Deduction Forms and other equipment as needed. Provide signed forms to Human Resources. * Serve as the point of contact for the sales department: Answering incoming calls and email messages. * Typically, First point of contact for incoming Contracts. Contracts are reviewed and Modified per previous agreements and/or sent to Legal/Risk Management for review. Also responsible for monitoring New Customer contracts which are ran through in-house Risk-Management for modifications. Assist with monitoring responses and status updates . Maintain records of executed Contracts. * Maintain Copier Supplies and Readings to BSI. * Maintain Various Subscriptions for Sales (EagleView, TX Comptroller, etc.) * Commitment to meeting deadlines. Other Duties as assigned. QUALIFICATIONS AND SKILLS * Proficient using Microsoft Office. * Excellent computer skills. * Excellent communication and customer service skills to successfully contact clients and obtain missing information or answer questions. * Excellent clerical skills to provide and update sales and customer records. * Outstanding organizational and multitasking skills. * Ability to prioritize work and succeed under deadlines. REQUIRED EDUCATION AND EXPERIENCE * High school diploma required * Associate's degree in Business Administrative preferred. * Sales Department Assistant preferred: 3 to 5 years * Roofing Knowledge Preferred: 3 years * Contract negotiation: 3 years * Contract Bid: 3 years * Permitting Experience: 3 years * Insurance Claims & payments: 3 years * Sales administration: 3 year Job Type: Full-time Benefits: * 401(k) * Dental insurance * Health insurance * Vision insurance Schedule: * 8 hour shift * Monday to Friday * Morning shift * Weekends as needed Experience: * Sales administration: 3 years (Required) * Sales analysis: 3 years (Required) * Clerical: 2 years (Preferred) * Contract management: 2 years (Preferred) * Data entry: 2 years (Required) * CRM software: 2 years (Preferred) License/Certification: * Driver's License (Required) * Certified Notary Public (Preferred) Ability to Commute: * Bradenton, FL 34210 (Required) Ability to Relocate: * Bradenton, FL 34210: Relocate before starting work (Required) Work Location: In person