Now Hiring - Walton Residential Services - Inside Sales/Administrative Assistant in Bradenton, FL

Full description of the position

JOB SUMMARY:

• The Sales Administrator Assistant will have a key role in helping the sales department with daily sales administration activities and incoming customer inquiries. The Sales Administrator also provides support for the sales representatives, ensuring impeccable, all-around customer service. RESPONSIBILITIES AND DUTIES
• Provide job numbers for contracts, repairs and industrial projects and keep job number spreadsheet updated and accurate.
• Prepare and gather all information and paperwork needed for Pre-Qualification packets and Technical Proposals for General Contractors as required. Complete qualification packets for all 3 offices.
• Coordinate for the three locations and gather proper paperwork for fully executed contract packages which include but not limited to Insurance, CIPS, COI's, bonds, pre-qualification packages, etc. - update SharePoint and distribute Contract package to Accounting & Production. Review Contract package and Start-up Master Files with SA and Dallas Admins before job numbers provided and Contract packets distributed.
• Serve as backup for processing New Sub-Contractors Master Service Agreements and issuance of insurance packets if needed.
• Create opportunities in SharePoint for bids and move folders through the SharePoint process after contract is awarded. Review and confirm all documents and required information is gathered for the "Start-up" MasterFile for proper set-up.
• Point of contact for Annual Insurance Report updates on all COI's. Annually- Run BCH report and provide Insurance Renewals.
• Back-up to Assistant Sales Admin. and Assist other team members as needed on a daily basis.
• Distribute daily mail and various office duties as needed.
• Assist with downloading and printing bid packages as needed and full-size plotter drawings.
• Maintain spreadsheet with office equipment (copiers, scanners, etc.) for all three offices. Assist Bob (i.T.) as needed with equipment management and desk set up.
• Maintain issuance of company laptops in accordance with company Identification Tags and signed Payroll Deduction Forms and other equipment as needed. Provide signed forms to Human Resources.
• Serve as the point of contact for the sales department: Answering incoming calls and email messages.
• Typically, First point of contact for incoming Contracts. Contracts are reviewed and Modified per previous agreements and/or sent to Legal/Risk Management for review. Also responsible for monitoring New Customer contracts which are ran through in-house Risk-Management for modifications. Assist with monitoring responses and status updates . Maintain records of executed Contracts.
• Maintain Copier Supplies and Readings to BSI.
• Maintain Various Subscriptions for Sales (EagleView, TX Comptroller, etc.)
• Commitment to meeting deadlines. Other

Duties

as assigned. QUALIFICATIONS AND SKILLS

• Proficient using Microsoft Office.
• Excellent computer skills.
• Excellent communication and customer service skills to successfully contact clients and obtain missing information or answer questions.
• Excellent clerical skills to provide and update sales and customer records.
• Outstanding organizational and multitasking skills.
• Ability to prioritize work and succeed under deadlines. REQUIRED EDUCATION AND EXPERIENCE
• High school diploma required
• Associate's degree in Business Administrative preferred.
• Sales Department Assistant preferred: 3 to 5 years
• Roofing Knowledge Preferred: 3 years
• Contract negotiation: 3 years
• Contract Bid: 3 years
• Permitting Experience: 3 years
• Insurance Claims & payments: 3 years
• Sales administration: 3 year Job Type: Full-time

Benefits

:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance Schedule:
• 8 hour shift
• Monday to Friday
• Morning shift
• Weekends as needed Experience:
• Sales administration: 3 years (Required)
• Sales analysis: 3 years (Required)
• Clerical: 2 years (Preferred)
• Contract management: 2 years (Preferred)
• Data entry: 2 years (Required)
• CRM software: 2 years (Preferred) License/Certification:
• Driver's License (Required)
• Certified Notary Public (Preferred) Ability to Commute:
• Bradenton, FL 34210 (Required) Ability to Relocate:
• Bradenton, FL 34210: Relocate before starting work (Required) Work Location: In person