Now Hiring - Luxe Universal Auto Sales Inc. - Office Manager in Miami, FL

Full description of the position

We are looking for an Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant and inviting work environment, ensuring high levels of organizational effectiveness, communication and safety. Office manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees. Previous experience as a Front office manager or Office administrator would be an advantage. A successful Office manager should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation. Responsibilities * Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands, shopping * Organize the office layout and order stationery and equipment * Maintain the office condition and arrange necessary repairs * Partner with HR to update and maintain office policies as necessary * Organize office operations and procedures * Coordinate with IT department on all office equipment * Ensure that all items are invoiced and paid on time * Manage contract and price negotiations with office vendors and service providers * Manage office General and Administrative budget, ensure accurate and timely reporting * Provide general support to visitors * Assist in finalizing contracts with potential customers * Liaise with facility management vendors, including cleaning, and security services * Complete various other administrative work as necessary Skills * Proven experience as an Office manager, Front office manager or Administrative assistant * Knowledge of office administrator responsibilities, systems and procedures * Proficiency in MS Office and Dealer Management System Software * Hands on experience with office machines (e.g. fax machines and printers) * Excellent time management skills and ability to multi-task and prioritize work * Attention to detail and problem solving skills * Excellent written and verbal communication skills * Strong organizational and planning skills in a fast-paced environment * A creative mind with an ability to suggest improvements * High School degree; additional qualification as an Administrative assistant or Secretary will be a plus Job Type: Full-time Pay: $34,000.00 - $41,000.00 per year Schedule: * 8 hour shift * Monday to Friday * Weekends as needed Ability to commute/relocate: * Miami, FL 33127: Reliably commute or planning to relocate before starting work (Preferred) Education: * Associate (Preferred) Experience: * Dealership: 1 year (Required) * Office Managers: 1 year (Required) Language: * Spanish (Required) * Haitian Creole (Preferred) Work Location: In person