Now Hiring - Vanderbilt Office Properties, LLC - Commercial Property Administrator in Jacksonville, FL

Full description of the position

Position Title : Commercial Property Administrator Job Status: Hourly Non-Exempt, Full-time position Reports to: General Manager Company: Vanderbilt Office Properties, LLC Location: Jacksonville, Florida Position Overview: The Property Administrator's primary responsibility is supporting the General Manager and Property Manager in all operations, including property administration and maintenance. The Property Administrator will consistently project professionalism and assist in promoting, establishing, and sustaining a positive tenant relations program and maintaining productive vendor relationships. This position is also responsible for cultivating and enhancing the Vanderbilt Office Properties brand. Accountabilities/Responsibilities: * Manage the property work order system to ensure tenants' service requests are responded to and taken care of professionally and on time. * Conduct weekly inspections of the property (inside and around the property), including vacant suites, document observations and deficiencies, distribute list and photos to the GM, PM and engineers, and put items in the work order system. * Assist with preparing and coordinating bid proposals and service contracts. * Assist with writing building notices and tenant correspondence. * Accounts Payable duties - review, verify, and code invoices for PM approval and enter invoices into the payable system when necessary. Assist with setting up new contractors and respond to vendor Accounts Payable questions. * Accounts Receivables duties - assist tenants with billing questions, reconcile tenant accounts, prepare late letters, review recurring rent charges, prepare monthly non-recurring tenant charges, etc. * Provide monthly and quarterly management report input such as accruals, variance explanations, occupancy updates, and annual budget preparation. * Promote and foster positive relationships with tenants and owners. Plan and implement tenant relations programs and events. * Provide full administrative support, including phone support, writing reports, filing, and distributing correspondence. * Maintain leases, contracts, projects, and other files in the Management Office or shared folders. * Track and file tenant and vendor insurance certificates. Maintain a follow-up system for expiration and gain tenant and vendor compliance. * Provide lease administration support, e.g., updating tenants on-site, accounting, emergency contacts, tenant move-in and move-out processes, etc. * Schedule and coordinate meetings/special events as required. * Assist with tenant inquiries and concerns, communications, and managing public relations. * Ensure management and engineer offices are stocked with office and other supplies. * Assist with and complete miscellaneous tasks and special projects. * Perform other duties as assigned. Qualifications/Requirements: * BA or BS degree from a four-year college or university, one to two years of related experience and training, or equivalent education and experience. * A Minimum one (1) year of experience in a commercial property management office environment preferred. * Manage multiple tasks in a fast-paced environment. * Detail-oriented with excellent organizational, analytical, verbal, and written communication skills. * Proven ability to be flexible, prioritize and manage multiple projects, and solve problems in a timely manner. * Proficiency in Outlook, Excel, Word, and computer skills required. The ability to learn new computer software is required; experience with work order systems and Yardi (Voyager) is a plus. * Ability to keep the information strictly confidential. * Strong desire to succeed in an entrepreneurial environment and able to work independently. * The position's workday starts at 7:30 AM. Timeliness is a must. * Must possess a current and valid driver's license and have a reliable mode of transportation. Class: Full-time, non-exempt Equal Opportunity Employer. Job Type: Full-time Pay: $25.00 - $28.00 per hour Expected hours: 40 per week Benefits: * 401(k) * 401(k) matching * Dental insurance * Employee assistance program * Employee discount * Health insurance * Health savings account * Life insurance * Paid time off * Tuition reimbursement * Vision insurance Schedule: * 8 hour shift * Day shift * Monday to Friday Experience: * Commercial Property Management: 1 year (Required) Ability to Commute: * Jacksonville, FL 32256 (Required) Work Location: In person