Now Hiring - Jamie Hollander Gourmet Foods and Catering - Sales Assistant in Philadelphia, PA

Full description of the position

Job Title: Sales Assistant Department: Catering Classification: Salary Reports to: GM/Sales department Overview: The Sales Assistant supports the Sales team; and assists with supporting the office consisting of 5-10 individuals. Communicating with clients and internal Jamie Hollander staff is required to ensure event success. Roles and responsibilities include, but are not limited to, conducting tours, assisting with proposals, participating in the initial portion of event planning, handling the transition of event details to the operations team and Event Coordinator, assisting with onboarding and HR duties if needed. Overview/Responsibilities: Sales/Planner * Conduct venue tours to prospective couples - must be polished, professional, and informative * Assist with creating proposals per planner needs * Assist with group tasting invitations and planning * Generate post-tasting menu proposal adjustments as needed * Seek/Define and identify new opportunities in coordination with the Director of Sales (off-peak sales, corporate and small social). Evaluate and coordinate marketing efforts through our various platforms * Assist with managing social media per venue, adding event photos, sourcing collaboration with vendors and improving online presence * Attend client events to satisfy client experience and manage expectations for their event along with the Event Planner when needed * Assist Event Planner with constructing layout, floor plans, timelines, and other event details * Work with the Event Planner to schedule and conduct the final walk through meetings * Work with Event Planner to generate post walk through shared documents with notes, details and rough timeline as discussed with client Office/Admin/HR * Assist with managing the main office - order office supplies, assist planning work related events * Assist with following procedures regarding recording and tracking deposits, final payments, and contracts - updates AR worksheet, prompts Director of HR/Business Operations to send to planners monthly * Assists with handling tip counting, tracking, distribution process * Assists with uploading event information from event folders to StaffMate prior to event week * Assists with creating event information "clipboards" weekly * Assists HR with tasks as needed Schedule Wednesday - Sunday Full Time Ability to travel between Bristol office and venues (Philadelphia/Bucks County area) Desired Qualifications: * Minimum 2 years experience of event or banquet management * Food, beverage and service knowledge * Experience in hotel or catering organizations is preferred * A positive approach to managing people * Ability to creatively find solutions to problems in a high-pressure environment * Ability to work a flexible schedule based on business demands; nights and weekends * Ability to work at multiple locations; office locations include Bristol PA, and Philadelphia Working Conditions * Working conditions involve noise, heat, changes in temperature, kitchen elements, odors, moisture, etc * May be required to work additional hours as dictated by the workload and staffing Job Description Change Every effort has been made to make this job description as complete as possible. However, this job description may be changed without notice when in the best interest of Jamie Hollander Gourmet Foods. When changes are necessary, a written addendum will be added to this job description. Statement of Understanding: I have read this job description and understand its contents. I also understand this job description is not intended to be and should not be construed as an exhaustive list of all the responsibilities, skills, efforts or working conditions associated with my position. I further understand that my employment is at will, and thereby understand that my employment may be terminated at will by Jamie Hollander Gourmet Foods or myself with or without notice.