Now Hiring - Pro Warranty Group - Executive Assistant to Director of Sales in Irvine, CA

Full description of the position

Job Overview We are seeking a highly motivated and experienced Executive Assistant to lead our organization. The ideal candidate will be responsible for overseeing all aspects of our operations, ensuring the achievement of strategic goals, and fostering a positive organizational culture. This role requires exceptional leadership skills, a strong understanding of administrative functions, and the ability to coordinate multiple projects effectively. Responsibilities * Develop and implement strategic plans to advance the organization's mission and objectives. * Oversee daily operations, ensuring efficient processes and effective resource management. * Manage calendar schedules using Outlook Calendar, including appointments, meetings, and events. * Coordinate projects from inception to completion, ensuring timelines and deliverables are met. * Maintain accurate records and files, ensuring confidentiality and compliance with organizational policies. * Utilize QuickBooks for financial management tasks, including budgeting and reporting. * Exhibit excellent phone etiquette when communicating with stakeholders, partners, and team members. * Provide administrative support as needed, including transcribing meeting notes and proofreading documents. * Serve as a personal assistant to senior leadership when required, facilitating smooth communication across departments. Skills * Proficient in Outlook Calendar for effective calendar management. * Strong organizational skills with the ability to manage multiple tasks simultaneously. * Experience with QuickBooks or similar financial software is preferred. * Excellent phone etiquette and interpersonal communication skills. * Proven project coordination abilities with attention to detail. * Administrative expertise in office management practices. * Strong proofreading skills to ensure accuracy in all communications. * Ability to transcribe notes accurately from meetings or discussions. If you are passionate about leading an organization towards success while fostering a collaborative environment, we encourage you to apply for this exciting opportunity. Job Types: Full-time, Part-time Pay: From $27.00 per hour Expected hours: 32 per week Benefits: * Health insurance Schedule: * 8 hour shift Ability to Commute: * Irvine, CA 92612 (Preferred) Ability to Relocate: * Irvine, CA 92612: Relocate before starting work (Preferred) Work Location: In person