Now Hiring - Custom Air Ventilation & Heating of Central Florida - Project Manager/Inside Sales Assistant in Clearwater, FL

Full description of the position

Company Overview: We are a leading commercial HVAC material supplier with an immediate opening for a Project Coordinator/Inside Sales Assistant. Our goal is to effectively promote HVAC equipment sales in the commercial construction market while delivering exceptional service to our customers. Job Summary: In this role, you will support Outside Sales Engineers with estimating, project management, and customer service to existing customers. * Key Responsibilities: * Review Construction Plans: Understand and interpret construction plans and specifications to perform material take-offs and select appropriate materials based on project requirements. * Job Management: Manage job files, coordinate the submittal process, handle order entries with factories, expedite orders, and process freight claims while following proper documentation and correspondence requirements. * Customer Relationship Building: Act as a liaison between customers and Outside Sales Engineers, fostering strong relationships with both. * Communication: Engage regularly with Outside Sales Engineers, factory representatives, and customer personnel to meet project deadlines and customer needs. * Multitasking: Prioritize daily tasks effectively to ensure exceptional customer service. * Material Take-offs: Ability to take off material from mechanical drawings, paying attention to important details. * Quotation Preparation: Price materials using manufacturer software and write quotations for distribution to customers. * Job Documentation: Set up and manage job files, including proper documentation and correspondence. * Freight Claims Management: Understand the process for addressing damaged or shorted shipments. * Billing Processes: Handle factory invoices, customer billing issues, and credit applications, as well as initiate credit card transactions as needed. * Efficiency: Execute all responsibilities with speed, accuracy, and efficiency. * Ideal Candidates: * Passionate about serving customers * Positive, energetic, and solution-oriented. * Skilled at recognizing and seizing opportunities. * Driven by success. * Qualifications: Education: * Engineering degree (preferably Mechanical Engineering), Building Construction degree, or comparable industry experience. * Experience: * Proven inside sales or project coordination experience, ideally with at least 3 years working with commercial HVAC products. * Skills: * Organizational Skills: Ability to manage 50 to 100 concurrent projects at various stages of development effectively. * Technical Aptitude: Provide comprehensive pre-sale and post-sale support with in-depth product knowledge. * Computer Proficiency: Proficient in Microsoft Windows and relevant software for selection, pricing, quoting, ordering, and communication with factories and customers. * Problem-Solving: Capable of creatively addressing challenges related to applications, delivery, and installation. * Time Management: Skilled in multitasking within a fast-paced environment while adapting to changing priorities and tight deadlines. * Customer Service Orientation: Demonstrates a proactive "can-do" attitude with a strong focus on client satisfaction. * Work Environment: * Remote office with travel required to other CAVH offices. Reporting Structure: * This role reports to the Head of Project Management Compensation: * Competitive salary * Comprehensive medical, dental, vision, short-term and long-term disability insurance. * 401(k) retirement plan with company match * Paid time off and holidays