Now Hiring - Consolidated Flooring - Sales Coordinator in New York, NY

Full description of the position

Job Title: Sales Coordinator Location: New York, NY Reports to: Director of Sales Operations Collaborates with: Sales Associates, Estimators, Project Managers, Vendors, Clients Job Summary: The Sales Coordinator is a proactive and detail-oriented professional who supports the sales team in preparing accurate proposals, managing project documentation, and ensuring smooth coordination between clients, vendors, and internal teams. The ideal candidate is a motivated self-starter with strong organizational skills, capable of managing multiple projects, meeting deadlines, and improving processes. Key Responsibilities: Proposal & Bidding Support: * Track and monitor upcoming projects, ensuring all bid opportunities are logged and updated. * Prepare accurate and detailed quotes using Quote Manager (Filemaker), ensuring proper pricing, quantities, and exclusions. * Request and confirm pricing from manufacturers and vendors. * Submit bids and proposals through job management platforms such as BuildingConnected, ProCore, and other industry-related software. Project Coordination & Documentation: * Order and track samples from manufacturers, maintaining organized submittal logs. * Work closely with estimators to develop seaming diagrams and ensure project specifications are met. * Prepare and manage all necessary documentation, including transmittals, submittals, and purchase orders. * Verify material availability and place orders upon project approval. Active Job Support: * Maintain and update change order logs, ensuring all modifications are documented and processed promptly. * Coordinate with project managers to ensure installation teams have all required documentation and materials. * Assist in resolving any sales-related issues or project discrepancies by collaborating with internal departments and external partners. Skills & Qualifications: * Highly proactive and motivated with the ability to take initiative and work independently an in a group setting. * Strong attention to detail and organizational skills to manage multiple projects simultaneously. * Effective communicator with excellent written and verbal skills to interact with clients, vendors, and internal teams. * Ability to prioritize and meet tight deadlines in a fast-paced environment. * Proficiency in Microsoft Office Suite. * Experience in the flooring or construction industry and/or an industry-related CRM and quoting software is preferred but not required. Why Join Us? This role is perfect for a proactive and detail-driven individual who thrives in a collaborative, fast-moving environment. If you enjoy problem-solving, coordinating multiple tasks, and supporting a high-performing sales team, we encourage you to apply. Job Type: Full-time Benefits: * 401(k) matching * Dental insurance * Health insurance * Paid time off * Vision insurance Schedule: * Monday to Friday Work Location: In person