Now Hiring - CinemaTech, Inc - Executive Business Coordinator (Sales, Showroom, and Operations Suppor in Dania Beach, FL

Full description of the position

Benefits: * 401(k) * 401(k) matching * Competitive salary * Dental insurance * Health insurance * Opportunity for advancement * Paid time off * Training & development We are seeking a highly organized, polished, and proactive Executive Business Coordinator to support the executive leader of a fast-paced, luxury-focused small business. This individual will play a vital role in supporting sales, managing showroom operations, coordinating internal deliverables, and helping maintain business rhythm and structure in our growing business. The ideal candidate will be professional, respectful, and capable of meeting directly with high-end clients, explaining our services with confidence, and recommending the best path forward. They will also assist with internal operations and help the executive stay focused on leading the company vision, growth initiatives, and high-level priorities. They will help the Executive manage the company by checking with the different departments, understanding the business, how it runs and helping support the departments on behalf of the Executive. This person is detail-oriented, proactive, and organized, capable of handling a fast-paced environment. This role serves as an extension of the execution team and must act accordingly, maintaining the same level of professionalism and authority in all interactions. Trust and confidentiality are essential in this role. This is a unique opportunity for someone who thrives in a role with variety, responsibility, and the chance to be a trusted right-hand partner in a dynamic, entrepreneurial environment. Primary Responsibilities: * Manage client communications, quote requests, revisions, and scheduling * Conduct showroom meetings with clients: clearly explain our services, listen to client needs, and recommend the next best steps * Maintain showroom readiness and oversee facilities management to deliver a true luxury client experience * Support internal business operations by coordinating deliverables, project timelines, supplier communications, and administrative needs * Assist with basic HR functions, including onboarding support, scheduling interviews, and internal communications * Coordinate job site visits: gather measurements, take photos, and manage project documentation * Organize executives' calendar Executive Business Coordinator (Sales, Showroom, and Operations Support) We are seeking a highly organized, polished, and proactive Executive Business Coordinator to support the executive leader of a fast-paced, luxury-focused small business. This role is not just about support - it's about making us better: improving how we serve clients, how we operate, and how we grow. The right candidate will bring professionalism, energy, and fresh ideas to the table, helping elevate both day-to-day operations and the client experience. They will be a trusted extension of leadership, ensuring the business moves forward smoothly while the executive focuses on company vision, growth, and high-level initiatives. Primary Responsibilities: * Manage client communications, quote requests, revisions, and scheduling * Conduct showroom meetings with clients: clearly explain our services, listen to client needs, and recommend the next best steps * Maintain showroom readiness and facilities operations to deliver a true luxury client experience * Support internal business operations by coordinating deliverables, project timelines, supplier communications, and administrative needs * Assist with basic HR functions, including onboarding support, scheduling interviews, and internal communications * Coordinate and attend job site visits: gather measurements, take photos, and manage project documentation * Manage the executive's calendar, task lists, priorities, and travel logistics to maximize focus on high-impact work * Identify areas for improvement across workflows, client processes, and internal systems * Act as a "first line of defense" for solving problems independently before escalating to the executive Key Skills and Qualities: * Highly organized, detail-oriented, and proactive * Polished, respectful, and professional in all client and internal interactions * Strong communication skills, both written and verbal * Independent problem-solver who takes ownership and initiative * Highly tech-savvy: comfortable with CRM systems, quoting tools, and collaborative platforms; familiarity with AI tools is a strong plus * Excited to contribute to continuous improvement and business growth * Loyal, discreet, and thrives within a family-founded, entrepreneurial culture * Confident meeting with high-end clientele and maintaining a luxury brand image Ideal Experience: * Executive assistant, project coordinator, showroom coordinator, or sales support experience * Background in luxury industries such as design, architecture, high-end services, or real estate preferred * Previous experience supporting a founder, entrepreneur, or executive leader is highly valued * Strong familiarity with CRM systems, quoting platforms, and remote collaboration tools * Interest or experience in leveraging AI or automation tools to improve efficiency is a major plus Environment and Expectations: * You will be working directly with a principal who is driving the company's vision, operations, and growth * Florida office is remote-operated and lightly staffed -- requiring high independence and accountability * We seek someone who is kind, professional, proactive, and excited to be part of something bigger than a "job" -- someone who helps elevate the business and client experience at every touchpoint