Now Hiring - Actus Consulting Group, Inc. - Japanese Bilingual Administrative /Sales Assistant-Hybrid (Temp to Hire/Part time)#12005 in Burbank, CA

Full description of the position

A well-known Japanese media company seeks a Japanese Bilingual Administrative /Sales Assistant-Los Angeles, CA. Job Title: Administrative / Sales Assistant Location: Los Angeles, CA Department: LA Business Office Reports to: Vice President, Head of LA Office Employment: Status: Part-Time (Temp-to-hire ) Salary range: $22 - $27 per hour, based on experience. Working Conditions Work Schedule: 5 hours a day (typically, 10:00 a.m. to 4:00 p.m. with unpaid 1-hour lunch)/ Monday to Friday. Hybrid Work: Minimum 3 days per week in the office. Key Responsibilities Administrative Support (30%) Act as the first point of contact for the office, greeting visitors, answering phone calls, and managing email correspondence including general inquiry for LA Business Office. Schedule and coordinate meetings, including virtual and in-person events, ensuring all logistical aspects are handled efficiently. Support new office set-up and maintain office supplies and inventory, ordering materials, equipment, company's novelties and gifts as needed. Organize and maintain filing systems, both physical and digital, ensuring easy access to information and compliance with company policies. Prepare and distribute internal communications, ensuring all staff are informed of meetings, schedules, and relevant announcements. Assist in arranging travel itineraries, including but not limited to flights, hotels, and car rentals for executives and employees. Handle general office maintenance and support, ensuring the office environment is clean, professional, and operational. Support in general administration of company events, parties and office move as needed. Finance and Accounting Support (30%) Work with head office based in New York and its general administration team for accounting transactions. Assist with accounts payable and receivable tasks, ensuring timely processing of invoices and payments . Support budget tracking and financial reporting, maintaining accurate records for internal and external audits. Coordinate with vendors, service providers, and contractors on financial matters such as billing and contract renewals. Prepare expense reports and reconcile company credit card transactions and report to management and head office. Prepare invoices and handling outstanding invoices (i.e. sending past due notices). Manage, check and analyze royalty reports, including any discrepancies, tracking down outstanding reports/amounts receivable, creating reporting documents, filing reports and information for record. Maintain an accurate filing system for all financial documents and receipts, ensuring compliance with company standards and California state regulations. Assist the management and head office with any ad hoc financial tasks or special projects as required. Sales Assistant (40%) Assist the management and sales team with the preparation and maintenance of client proposals, contracts, and presentations. Coordinate communication with clients, suppliers, and internal teams to ensure timely execution of sales meetings and follow-up. Maintain a detailed database of potential and existing clients, tracking interactions, communications, and sales progress. Provide administrative support in the execution of sales strategies and initiatives. Provide basic translation from Japanese to English and/or English to Japanese for documents and audiovisual contents. Assist in maintenance of sales documents, including contracts, client list, project timelines, presentation document ad marketing materials ensuring they are updated and filed appropriately. Assist in generating summary, review and reports for programs/formats, global television industry including North America. Qualifications: Work Experience: 3-5 years of experience working in general affairs, AP/AR, or sales support (client management and proposal preparation) functions. Prior work experience both in Japan and the U.S. is desirable. Educational Background: Bachelor degree in Business, Finance, Marketing, or a related field, or equivalent combination of education and work experience. Language Proficiency: Fluency in both Japanese and English (reading, writing, and communication). Local Knowledge: Familiarity with Los Angeles area (geographically) is preferred (it will help us navigate logistical and business activities within the region). Technical Proficiency: Proficiency in Microsoft Office (Word, Excel, PowerPoint, etc.) and be able to generate custom reports as necessary. Familiarity with accounting software (e.g., QuickBooks) is preferred. Excellent verbal and written communication skills, with the ability to interact professionally with people at all levels (internal and external) with cultural sensitivity. Strong attention to detail and the ability to work independently and resolve problems effectively. A strong interest in Japanese and American television content and the entertainment industry (prior experience in the field is not required).Must be tactful, mature, flexible and able to successfully respond to multiple work pressures. Job Types: Full-time, Part-time Pay: $22.00 - $27.00 per hour Expected hours: 30 per week Schedule: * Day shift Language: * Japanese (Required) Ability to Commute: * Burbank, CA 91523 (Required) Work Location: Hybrid remote in Burbank, CA 91523