Now Hiring - Team XXXX, Compass Real Estate - Real Estate Assistant Director of Operations in Santa Monica, CA

Full description of the position

MUST LIVE IN/NEAR SANTA MONICA ALSO, WE ARE NOT LOOKING FOR A BUYERS AGENT, WE NEED A STRONG ASSITANT TO SUPPORT OUR GROWING BUSINESS. Are you an experienced real estate professional with a deep understanding of industry forms and a passion for staying organized in a fast-paced environment? We're looking for a detail-oriented and proactive Real Estate Assistant to support our growing team. This role is ideal for someone who already knows the ins and outs of real estate paperwork and thrives on keeping everything running smoothly behind the scenes. Key Responsibilities: * Paperwork Expertise: Must have in-depth knowledge of all real estate forms and required documentation. Be fully prepared to draft offers, counteroffers, leases, disclosures, and all supporting paperwork quickly and accurately. * Client Communication: Manage all follow-up with clients, including updates on showings, listings, and open houses. Ensure timely and professional communication via phone, email, and text. * Pulling marketing information and getting listing presentation set up prior to all listing appointments, being organized with all documents and files with escrows and Buyers and sellers. * Maintains consistent communication of all areas of business with CEO. * Scheduling & Coordination: Handle all showing requests, create and maintain a showing schedule, and manage a registry for each property, pulling comps. Sending calendar invites to entire team for all showings, meetings, etc. * Follow-Up & Outreach: Develop and maintain systems for consistent client follow-up and outreach. Responsible for staying on top of communication and building long-term relationships. * During escrow, making sure all disclosures are signed, follow-up with TC, and follow up with buyers and sellers. * Database Management: Keep our contact database organized, up-to-date, and efficient. * Showings & Open Houses: Available to conduct property showings and assist with open houses on an as-needed basis. * Inbox & Communication Management: Stay on top of all incoming agent emails and other correspondence, ensuring nothing falls through the cracks. * Marketing Support: Create and send out monthly e-blasts and newsletters. Requirements: * Prior real estate experience is REQUIRED * Strong knowledge of all real estate paperwork and transaction processes * Excellent communication and organizational skills * Proficient with real estate platforms and CRM tools * Self-motivated, dependable, and solutions-oriented * Real estate license required Additional Details: * Location: Santa Monica, Brentwood, Malibu, Beverly Hills, Pacific Palisades, Cheviot, Mar Vista, Venice and occasionally the Valley * Schedule: Full-time preferred, with flexibility for occasional evenings/weekends * Compensation: Competitive and based on experience Job Type: Full-time Pay: $40,000.00 - $60,000.00 per year Schedule: * Monday to Friday * Weekends as needed License/Certification: * Real Estate License (Required) Willingness to travel: * 50% (Preferred) Work Location: In person