Now Hiring - Your Home Sold Guaranteed Realty Services - Real Estate Executive Assistant in Farmingdale, NY

Full description of the position

Real Estate Assistant Position at YHSG in Farmingdale About the Role We're looking for a licensed assistant with real estate experience who doesn't just handle chaos--they organize it, color-code it, and make it look effortless. If you've ever been an assistant, transaction coordinator, or even an agent yourself, and secretly (or not so secretly) loved making checklists, keeping everything on track, and being the glue that holds it all together-- this might be exactly your lane. This isn't your average assistant role. You won't be fetching coffee or doing data entry all day. You'll be working directly with Sue, one of the top 2% of agents out of 24,000+ on Long Island, managing active listings, client communications, and the behind-the-scenes machine that makes a high-performing real estate business run. It'll be fast-paced, but if you're someone who thrives in a high-energy, team-first environment where your work actually matters, you'll love it here. Maybe you've tried being a full-time agent, but cold calling and working for free chasing not-so-serious buyers wasn't it for you. You still love the industry--but you want more stability, more structure, and a role where your contributions drive results (without having to hustle for leads). That's the energy we're looking for. Whether you're an admin powerhouse who wants to be an irreplaceable right hand, or a detail-oriented agent ready to step into a more systems-focused role, this is your chance to own the backend of a top-tier real estate operation--and grow with us while doing it. You'll split your time between our Farmingdale and Fire Island offices, so yes, you'll need reliable transportation and a go-with-the-flow attitude. (Bonus: ferry rides and beach views are part of the deal.) This is a hybrid role--some days you'll be working from home, other days you'll be out and about. You might find yourself driving to appointments, dropping off signage, or heading into the office to support the team. It all depends on what Sue (or the business) needs that day, so flexibility is key. About Us Hi! We're Susan and Sydney McCoy--a powerhouse mother-daughter duo running two real estate brands you've probably heard of: Your Home Sold Guaranteed Realty in Farmingdale and Luxury Fire Island Homes. We're not your average real estate team--we're known for our innovative systems, next-level client service, and mission-driven approach to helping people through major life transitions (with a whole lot of heart). Between us, we've got over 50 years of combined experience, a shelf full of Top Agent awards, and we're proud to be ranked in the top 2% of agents on Long Island. Our secret sauce? Custom-built systems like our Guaranteed Sale Program, Multiple Cash Offer System, and Probate Solutions, all designed to deliver fast, stress-free results in a competitive market. At this point, we're lucky to have more business than we can handle--and that's where you come in. Last year, Sue closed a ton of transactions. This year, we're going for 100 --and we're looking for someone who's ready to roll up their sleeves and help us get there. You'll work directly with both of us, supporting Sue on the ground and helping make sure the entire operation runs like a well-oiled machine. Think: managing calendars, client communication, paperwork, projects, and making magic behind the scenes. If you're looking for a long-term home where you can own your lane, grow your skills, and actually be appreciated--this just might be it. What You 'll Be Doing (AKA Making Real Estate Magic Happen) * You 'll be Sue's go-to partner - Think of yourself as the calm in the chaos. You'll manage paperwork, deadlines, and client updates across multiple transactions. If you're the type who gets a thrill from color-coded Google Sheets and knowing exactly what's happening with every deal--you'll thrive here. * Own our marketing with heart - From heartfelt handwritten notes to mailers that people actually open , you'll help us stay top of mind and in front of the right people. * You 'll make stuff happen--fast - Whether it's picking up signage, printing flyers, recording videos of Sue to grow our brand, or helping prep an open house on a Sunday, you'll be the one making it all look effortless. * You 'll be the friendly face people remember - When clients or agents walk into our Fire Island office or give us a ring, you'll be the one they meet first. Your warmth and professionalism sets the tone--and you'll build real relationships that matter. * Run our systems like a boss - Follow-Up Boss (our real estate database) and Click-up (our listing management site) will become your best friend. You'll keep it updated with notes, tags, and timelines, so no lead, client or agent ever falls through the cracks. * You 'll own the entire process from client to closing - From compliance uploads and marketing to open house planning and client prep, you'll be involved (and in charge) of it all. * You 'll support Sue's buyers on the ground - Support Sue (and her clients) by booking showings, attending tours, and helping them get one step closer to their dream home. * You 'll be the team's behind-the-scenes hero - Agents will turn to you with questions (Where do I upload this? How do I send that contract?) and you'll be the calm, confident person who always has the answer--or knows how to find it. * All Things Random: Need to pick up plants at Home Depot for a flip project? Wait on hold with Verizon for two hours while sipping iced coffee? Swing by a rental property to grab a check or meet a contractor? You're already on it. You'll help manage pieces of Sue's real estate investment portfolio. If you're serious about growing this business with us, we'd love to get to know you better. Tell us a bit more about yourself by filling out this quick form. Feel free to include your questions as well. [please apply online] What Your Day-to-Day Might Look Like No two days are exactly the same in this role--and that's part of what makes it exciting. You'll need to love variety, be comfortable pivoting quickly, and thrive in a mix of in-office, in-the-field, and on-the-go work. Here's a peek at what a typical week might include: * Joining Sue on listing appointments to take notes, keep things organized, and make sure nothing slips through the cracks * Showing homes to buyers when Sue is unavailable, ensuring they feel supported and excited about their search * Helping agents in the Farmingdale office with questions about systems, contracts, or compliance--you're the go-to for keeping everyone on track * Working from our Fire Island office during the summer, greeting walk-ins, answering calls, and handling operations from the beach (literally) * Running real estate errands --whether it's picking up signage, dropping off a check, or staging supplies from Home Depot, you're the boots on the ground * Working from home on Client communication & backend updates--texting clients, updating ClickUp or Follow-Up Boss, confirming appointments, or checking in on deadlines Every day is different--and that's why we need someone who's flexible, resourceful, and excited to make things happen. Who You Are You're the kind of person who lives for a well-run system, loves making other people's lives easier, and finds joy in being the reliable one--the behind-the-scenes force that keeps everything moving. You 'll love this job if you are: * Obsessed with real estate AND you 're a licensed real estate agent (or plan on getting your license) * Experienced in real estate operations, admin, or coordination - maybe you've been an assistant, transaction coordinator, or even an agent yourself. * A wizard with digital tools - Follow-Up Boss, MLS, Canva, Click-up ,Google Drive you know the drill and you can teach yourself. * A self-starter who thrives on autonomy - You don't wait for direction. You see it, solve it, and move on to the next thing. There is no formal training. You need to have a figure-it-out attitude. * A warm, friendly human - You're approachable and kind, but with just the right amount of humor to keep things fun. * Committed to excellence - You care deeply about doing great work, but you're also grounded, real, and easy to be around. * Able to shift gears fast - You can juggle a million things without losing your cool (or your to-do list). You NEED to be: * Available on weekends - real estate doesn't rest, and neither do we (at least not until the deals are closed). * Physically up for the adventure - You can lift at least 10lbs, set up Open House signs like a pro, climb flights of stairs for Sue's buyers without losing your breath, and have enough energy to run errands all day (yes, including biking around Fire Island). You'll definitely get your steps in--and then some. * A problem-solver at heart - You don't wait around. You Google it. You ask Chat GPT. You YouTube it. You figure it out. You're resourceful and proud of it. * Obsessed with staying organized - Your spreadsheets are color-coded, your calendar has backup reminders, and chaos actually gives you life because it's just another thing you can organize. * Love talking to people and helping others - You enjoy chatting with clients or agents and aren't afraid to call, follow up, or soothe a stressed-out agent or client. Bonus points if you have the patience of a saint (because let's be honest, sometimes you'll need it). * Comfortable taking initiative - When Sue and Sydney are buried in contracts, calls, and chaos, you step in and keep the ship sailing. No babysitting required. * The calm one in the group text - When things get wild (and they will), you're the cool-headed, "I got this" kind of energy that keeps the team grounded. * Independent but not afraid to ask for help - You're self-sufficient, but you're smart enough to raise your hand when needed. And heads up: From June to September , you'll be spending a few days a week in Fire Island (yes, that means ferry rides and salt air--it's dreamy, we promise). And no 9-to-5 energy here--we're about ownership and results, not clock- watching. If you're someone who loves solving problems, being the backbone of a powerhouse team, and learning the behind-the-scenes of what it takes to build a top 2% real estate business this role was made for you. If you're serious about growing this business with us, we'd love to get to know you better. Tell us a bit more about yourself by filling out this quick form. Feel free to include your questions as well. [please apply online] *What You 'll Make (Plus Other Benefits) Let's start with the most important part: you'll be surrounded by good people who genuinely care. We're a values-driven, kind-hearted, get-it-done kind of team--and we want to work with someone who feels the same. Full Ownership, Zero Micromanagement - You'll have real responsibility and real autonomy. We're not here to hover--we trust our team, and once we trust you, we'll give you the space to do your thing. We value initiative, problem- solving, and people who take pride in their work. A Welcoming, Inclusive Environment - Everyone is welcome here. We proudly support and celebrate our LGBTQ+ community and are committed to creating a space where all identities feel seen, respected, and supported. Compensation - Your total annual compensation is expected to be around $80,000 (base + commission). Here's the breakdown: * $25/hour (approx 35-50 hours per week dependent on the week which is around $52,000-$65,000/year) * For every closed deal Sue completes that you support, you'll earn an additional $500--no matter how many sides are involved. * For example - if we sold 30 homes that would add another $15,000 in commission. This year, with your help, we're aiming for 50+ homes sold--meaning even more commission potential. Room to Grow - We're focused on finding the right person. You'll start hourly, and if we're all loving it after six months, we're open to evolving this into a full-time salaried position with health benefits, paid time off, and a clear growth plan included. Expand with us - Once we have our systems dialed in and we're consistently delivering top-tier service to our clients, our next focus will be growing the brokerage--and we'll need your help every step of the way. You'll be a key part of building the foundation, and as the company grows, you'll grow with it--in opportunity, responsibility, and long-term upside (and plus you'll make more money tied to the real impact you're making). Have questions for us? Want to grow with us? Feel free to fill out the form if you have questions about the role. If you call our office we may be slow to return your call. And if you're serious about growing this business with us, we'd love to get to know you better. Tell us a bit more about yourself by filling out this quick form. Feel free to include your questions as well. [please apply online] Stalk us here: 102 Conklin St, Farmingdale Ocean Beach and Ocean Bay Park, Fire Island Job Type: Full-time Pay: $50,000.00 - $80,000.00 per year Schedule: * Choose your own hours * Monday to Friday * On call * Weekends as needed Ability to Commute: * Farmingdale, NY 11735 (Required) Work Location: In person