Now Hiring - OluKai, LLC - OluKai Sales Assistant in Irvine, CA

Full description of the position

Who We Are: At OluKai, we build premium products for the ocean lifestyle. Our footwear is created using the highest quality materials and crafted into beautiful, functional and incredibly comfortable designs that reflect the spirit of the ocean lifestyle we all enjoy. We are committed to creating quality products for our customers while leaving the smallest footprint possible on the planet. Our company philosophy is to be environmentally responsible as manufacturers and to pledge OluKai to actively support and work for a clean environment and a better quality of life. Our customers and staff embody the connection that exists between people and the ocean, it is our Culture. We want to build a team of individuals who embrace this culture, and have a passion for providing premium products and service to our customers. Responsibilities include but are not limited to : * National and Regional Tradeshow support. Including but not limited to: appointment booking and tracking, hosting the booth, travel and group dinner reservation coordinator, sample ordering, and set up and tear down responsibilities. Work with Marketing to coordinate shipping and other logistical requirements as needed. * Own the sample process that includes on-time order entry, bulk order management, tracking orders, account sample fulfillments, office sample set up and showroom management, and incoming and outgoing rep sample returns, any communication with the team or distribution regarding samples, and preparing sample bags as needed for sales appointments and travel. * Support our National Sales Meeting, participate in set up and tear down, procure rep gifts and ensure timely arrival, work out logistics for team travel, rep reimbursements for travel as agreed upon in their contracts, and arrange with Marketing the shipping and other arrangements to make sure all tools and merchandise arrive on time. * Assist with promo management including VIP code distribution to reps and internal team, as well as entering as needed promo orders for accounts and teams. * Monitor Repsly, our rep feedback tool, regarding what is happening out in the field. Document Rep participation in store visits as well as note any follow ups and either take care of them or inform the co-worker who needs to follow up. * Manage Rep reimbursements and other rep accounting needs. Facilitate between the rep and the Accounting team. * Enter all fixture requests, monitor allocations and quantities on hand, report to manager on any low inventory situations or stock outs. * Own the Holiday Gifts (sales team, reps, and key accounts). Help pitch ideas and then see that they are purchased on budget, on time, and are sent out by deadline. * Learn how to do bulk adjustments and take on smaller key account changes. * General travel to support Tradeshows, Sales Meetings, and account/event travel. * Handle Daily Rep communication including: GWP, POP, samples, scheduling showroom visits, premiums, distribution lists, catalog tracking, sample tracking, Canada ATS. * Maintain the sales master contact sheet. * Update Key Account Selling sheets weekly. Seasonally complete set up sheets including digital platforms like Nu Order. * Perform Key Account site checks for online stores, fill out maintenance sheets, and update the manager on any changes required. * Other responsibilities as assigned. Requirements and Qualifications : * Bachelor's degree required. * 1-2 years of similar experience and/or work within a support position within a wholesale environment. * Proficient in Microsoft applications. Intermediate Excel skills. * Highly motivated, a team player, and a motivated self-starter. * Excellent verbal and written communication skills. * Excellent problem-solving abilities. * Good time management skills and the ability to multitask in a dynamic environment. * Excellent organizational skills. * Attention to detail, very organized, accurate at data entry. * Quick learner. * Great communication skills. Location & Office Structure: This is an in-office hybrid position, mandatory 4 days per week in office in Irvine, CA location with the option to work from home 1 day per week. Subject to change without notice as per company guidelines. Compensation : The hourly rate for this position is $16.00 to $24.00 per hour. Hourly rate is based on the experience that you bring to the position. Benefits and Perks : * Complimentary chef prepared breakfast and lunch provided Monday - Thursday * Generous product gift program and all brand discounts * Growth opportunities within the Archipelago family of brands: OluKai, Kaenon, Melin, Roark * Company bonus program * 5 year and 10 year Anniversary gifts to Hawaii and other desirable destinations * Wellness program, including but not limited to in-office gym and group fitness classes * Medical, Dental, Vision insurance in accordance with plan guidelines * Company paid life insurance * 401k with employer match in accordance with plan guidelines * 15 Days of PTO plus one additional day of PTO every year on your anniversary and 3 Floating Holidays per year * Paid beach and giveback days, bi annual team building events and other in person celebrations * Work with talented and great people who share a love of the ocean lifestyle * OluKai is a Certified B Corporation with paid company service days * Dog friendly office Archipelago Companies values a diverse, inclusive, and entrepreneurial workforce and culture, and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual's race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. If you are unable to submit your application because of incompatible assistive technology or a disability, please contact us at [please apply online]. Archipelago will reasonably accommodate qualified individuals with disabilities to the extent required by applicable law.