Now Hiring - Springstead & Associate, Inc - Professional Services Administrative Assistant/ Commercial Real Estate Sales in Newport Beach, CA

Full description of the position

About the Job: Commercial Real Estate firm in Newport Beach is seeking a full-time Administrative Assistant/Commercial Real Estate Sales who is proactive, multi- tasked, and organized to support the Executive team in general administrative duties, manage and maintain tenant and landlord relationships.This is an exciting, fast-paced, productive office that is looking for someone who wants to grow within the company. Responsibilities will include: * Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; Conserves executive 's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications; * Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel; * Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies; * Contributes to team effort by accomplishing related results as needed; * Accomplishes organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments; * Collecting and distributing incoming mail and sending outgoing mail and courier packages; * File Management: Ensuring Project/Legal documents are complete, current, organized & stored appropriately (digital & hard copy); * Develops system to account for financial transactions by establishing a chart of accounts; defining bookkeeping policies and procedures; * Maintains general ledger by transferring subsidiary account summaries; * Balances general ledger by preparing a trial balance; reconciling entries. Required Qualifications: * Excellent organizational & time management skills * Excellent oral, written, interpersonal, and listening skills * Minimum 2+years as an Administrative Assistant to a CEO or President * Proficient in MS Office (Word, Excel, Power point, & MS Outlook) * Team player and self-starter * Ability to be flexible and multi-tasked * Professional and courteous * Sensitivity to confidential matters * A California Department of Real Estate Salesperson license is preferred, but not required Ability to: * Analyze situations and adopt an effective course of action. * Maintain complex interrelated files and records. * Operate a personal computer and various office machines. * Type at an acceptable speed. * Compose, edit, and type correspondence and reports from diverse data. * Work independently with little direction; initiate, organize, and follow up on work. * Work under pressure * Stand, walk, and/or sit continuously to perform essential functions for an extended period of time. Salary will depend on your experiences and qualifications. ' ' Work Location: * One location Work Remotely * No Job Type: Full-time Pay: $20.00 - $28.00 per hour Benefits: * Health insurance * Paid time off Schedule: * 8 hour shift * Monday to Friday Ability to Commute: * Newport Beach, CA 92660 (Required) Ability to Relocate: * Newport Beach, CA 92660: Relocate before starting work (Required) Work Location: In person