Now Hiring - Tahoe Youth & Family Services - Professional Services Accounts Manager in South Lake Tahoe, CA

Full description of the position

JOB SUMMARY Under the direct supervision of the Executive Director, the Accounts Manager is responsible for assisting the Executive Director and the Contracted Accounting Firm in managing and reporting financial data. This role is responsible for maintaining accurate financial records and encompasses various day-to-day accounting functions, including managing accounts payable and receivable, preparing checks, reconciling bank statements, processing payroll, and billing Medicaid. The position necessitates a comprehensive understanding of accounting principles, exceptional organizational skills, and proficiency in accounting software. As a full-time, non-exempt position, this role offers a generous benefits package tailored to promote your overall well-being. This includes extensive medical, dental, and vision insurance options to ensure you have access to quality healthcare. Additionally, the position offers a structured vacation and sick leave accrual system, aligning with the agency's Personnel Policy and Procedures in the Employees Handbook. JOB RESPONSIBILITIES: Data Entry and Accuracy: * Ensure the accuracy, organization, and timeliness of financial transactions, including income, expenses, and donations, while maintaining accurate records, receipts, invoices, and bank statements. * Track income and expenses systematically. * Appropriately record and classify payments and bank transfers using accounting software. * Organize and preserve receipts efficiently. * Enter bills and vendor invoices accurately. * Execute data entry to maintain an up-to-date general ledger. * Ensure compliance with nonprofit financial regulations and reporting requisites. * Collaborate closely with the ED to review financial data. * Perform, as directed by the ED and Contracted Accounting Firm, audits of all files related to audit requirements; search out A/P, payroll, personnel files and verify necessary requirements. Accounts Payable and Receivable: * Manage accounts payable, including bills, vendor invoices, and accounts receivable, covering donations and dues. * Generate monthly invoices for all TYFS grants and contracts, as well as maintain all pertinent documentation that must coincide with each invoice, spreadsheets, authorizations, ROIs, rosters, budget forms, etc. * Ensure timely payments to suppliers and clients. * Prepare checks for rent, utilities, vendors, and other essential expenses. * Process payments, execute bank deposits, and reconcile bank statements and credit card statements. * Create invoices for goods, services, and donations as required. * Respond to client inquiries regarding bills and payments. * Explain billing procedures and payment options to clients. * Contact vendors to resolve billing issues. * Maintain accurate and organized records of accounts and transactions. * Respond to inquiries regarding invoices and account statuses. * Resolves billing disputes and other vendor issues. Payroll: * Oversee and administer payroll processing, including calculating wages, withholding taxes, and issuing payments on a bi-monthly schedule, as well as providing a breakdown of salary and hours by percentage for grant distribution (by the 7th and 22nd of each month). * Prepare employee timesheets while monitoring vacation and sick leave accruals. * Oversees check requests and reimbursements, including mileage and per diem claims. * Keep current on changes in payroll laws, regulations, and best practices. * Address payroll-related questions, issues, and discrepancies with employees and or their direct supervisors. * Generate and analyze payroll reports for internal and external use, including tax filings and audit requests. * Keep accurate and organized payroll records, including employee information and time records. Medicaid billing: * Accurately input and transmit billing information to the Medicaid carrier, ensuring compliance with coding and billing regulations * Create and submit electronic claims. * Create and submit pre-authorizations. * Verify patient information and insurance eligibility. * Monitor claim status and follow up on unpaid or denied claims. * Research and resolve billing discrepancies and denials. * Prepare reports on Medicaid billing data and revenue. * Stay updated on changes in Medicaid regulations and coding practices. * Maintain Medicaid calendar of pre-authorizations. * Maintain accurate records of claims and payments. * Maintain the Medicaid contract. Required Education and Qualifications: * High school diploma or equivalent. * Associate's or Bachelor's degree in bookkeeping or accounting or a related field is preferred. * Good attention to detail to enter correct data into financial records and recognize errors. * Mathematics skills for accurate record-keeping. * Administrative skills for filing financial records. * Computer literacy, especially familiarity with spreadsheets, databases and accounting software such as Microsoft Office, Excel and QuickBooks. * Multi-tasking and organizational skills to manage different financial duties, including the ability to prioritize tasks in order to meet deadlines. * Knowledge of relevant accounting principles and practices. * Strong commitment to ongoing professional development and learning. Job Type: Full-time Pay: $23.00 - $28.00 per hour Expected hours: 32 per week Benefits: * Dental insurance * Health insurance * Vision insurance Schedule: * Monday to Friday Work Location: In person