Now Hiring - Key Auto Philly - Car Dealership Secretary (Title Work Required) in Philadelphia, PA

Full description of the position

Job Summary We are seeking a highly organized and detail-oriented Secretary to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing administrative support, managing communications, and maintaining organized records. This position requires proficiency in office management tasks and the ability to handle multiple responsibilities efficiently. Key Automotive Sales and Services is a fast-paced, customer-focused car dealership committed to delivering exceptional service and efficiency. We are currently seeking a detail-oriented and dependable Secretary with mandatory experience in vehicle title work to join our team. The Car Dealership Secretary plays a key role in the daily operations of our dealership. The ideal candidate must have solid knowledge of automotive title processing, as well as general dealership administrative procedures. This position requires a high level of organization, professionalism, and the ability to multitask in a busy environment. Responsibilities * Manage incoming and outgoing communications, including phone calls, emails, and mail. * Maintain organized filing systems for documents and records. * Assist with scheduling appointments and managing calendars. * Prepare and proofread documents, reports, and correspondence. * Utilize Google Suite for document creation, data entry, and collaboration. * Support office management tasks to ensure a productive work environment. * Provide assistance as a dental receptionist when needed, including patient scheduling and record management. * Perform clerical duties such as typing, data entry, and maintaining office supplies. * Prepare and process vehicle title paperwork accurately and in a timely manner * Maintain and file vehicle records and documents * Liaise with DMV agencies and financial institutions to ensure proper processing of titles * Answer and direct incoming calls and greet customers * Schedule appointments and assist with clerical tasks * Support the sales and service departments with administrative tasks * Maintain confidentiality and handle sensitive information appropriately * Ensure compliance with dealership and state regulations Skills * Bilingual proficiency is preferred to enhance communication with diverse clients. * Strong administrative skills with a focus on organization and attention to detail. * Proficient in Google Suite applications (Docs, Sheets, Drive). * Experience in filing systems and document management. * Previous experience as a clerk or in an administrative role is advantageous. * Familiarity with dental office procedures is a plus. * Ability to type efficiently and accurately while managing multiple tasks. * Excellent proofreading skills to ensure high-quality documentation. * Proven experience with vehicle title work is REQUIRED * Prior experience working in a car dealership is strongly preferred * Knowledge of standard office procedures and dealership operations * Excellent organizational and communication skills * Proficiency with office software (Microsoft Office, dealership DMS systems a plus) * Ability to work independently and as part of a team * Strong attention to detail and accuracy Join our team as a Secretary where you will contribute significantly to our operational success while developing your professional skills in a supportive environment. Job Type: Full-time Pay: $17.01 - $18.13 per hour Expected hours: 48 per week Schedule: * 8 hour shift * Weekends as needed Ability to Commute: * Philadelphia, PA 19140 (Required) Ability to Relocate: * Philadelphia, PA 19140: Relocate before starting work (Required) Work Location: In person