Now Hiring - Prologis, Inc. - Leasing Administrative Assistant & Office Manager in Seattle, WA

Full description of the position

Leasing Administrative Assistant & Office *Manager - Seattle * A day in the life As the Administrative Assistant, you will support the Market Leader. You'll be the hub of the team's business operations and the conductor who keeps them on track and on schedule. You'll anticipate the needs of your leaders and help them stay focused on their objectives by driving all administrative functions and assisting the leasing team. In return, you will enjoy a fun, dynamic team culture in a global Prologis market! Key Responsibilities Include: * Answer and direct all incoming calls in a courteous manner, providing caller with general information, transcribing messages and when necessary, directing callers to appropriate staff or voice mail * Collect and prepare information used for presentations/meetings * Coordinate travel arrangements * Plan broker open houses * Assist Leasing & Marketing Coordinator with generating and processing leases * Coordinate department meetings and special events * Collect and organize market lease data in spreadsheets and Salesforce * Manage and reconcile expense reports * Code and process invoices * Manage internal and external communications * Be willing to take on new projects as requested * Assist Property Management, Development & Marketing Departments as needed * Plan and manage broker events * Serve as office manager with responsibilities that include but not limited to - coordinating supplies, coordinating office coverage, arranging IT support for office equipment, coordinating repairs in partnership with property managers Building blocks for success : Required: * Administrative Assistant with 5+ years of relevant experience * Proficient in current systems - MS Office Suite, accounting/travel software, and Salesforce * Must be a team player that is proactive and takes initiative * Excellent multi-tasking skills with the ability to meet tight deadlines * Integrity and discretion in handling confidential information and professionalism in dealing with different levels of colleagues * Excellent communication skills, both written and verbal * Detail-oriented with strong planning, organizational and time-management skills * Ability to work well under pressure; can easily adapt to change Preferred: * Experience in Commercial Real Estate * High school diploma or general education degree (GED); and related experience and/or training Hiring Salary Range: $26.92 -$37.02 per hour. Salary and whole compensation package (bonus target) to be determined by the candidate's location, education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.