Now Hiring - Xerox Corporation - Associate II, Sales Support in Honolulu, HI

Full description of the position

Overview: The Onsite Associate II Sales Support will support the Sales Management Staff on a daily basis. This position is also the primary backup for the Executive Assistant. The position provides meeting and document support for Sales Team. * Main Responsibilities: To provide all levels of administrative and / or secretarial support to Operation management staff. Administrative activities include but are not limited to: * Provide phone coverage. * Provide support as Greeter when necessary. * Open, sort and distribute mail. Review and prioritize as necessary. * Create and distribute technical and general correspondence, including presentations. * Maintain Sales managers' calendars (through MS Outlook). * Email Management as requested. * Maintain general Document Management: Copying, Faxing, Scanning, Archiving. * General typing and data entry. * Prepare and process standard company forms. * Set up / maintain confidential files and records. * Oversee office equipment and facilities to ensure proper working order and appearance. * Responsible for Demo Room, maintaining inventory and in/out log for demo equipment. * Arrange meetings and travel as required. * May attend staff meetings and act as an administrative focal point for organization. * Preparation and distribution of monthly reports. * May perform independent assignments and / or projects as required. * Provide back-up coverage for Executive Assistant as necessary. * Provide appropriate communication, support and interface to both internal and external customers. * Support managers to ensure that business goals are met. * Assures quality in support of organization programs and new business strategies. * Print sales brochures and folders, maintaining inventory * Maintain and manage paper inventory * Maintain and manage office supplies and consumables for all facility equipment. * Essential Job Functions: * PC proficiency required: MS Excel, Word, PowerPoint & Outlook * Interpersonal skills * Highly organized * Excellent Written and verbal communications skills * Able to interact with diverse employee and management population * Able to understand and apply Problem Solving and Quality Improvement Process * Skills and Qualifications: * AA degree or certification helpful. * 3+ years related administrative experience. * Able to interface with internal and external customers. * Familiar with information and word processing systems able to use appropriate software applications in * order to create complex documents. * Individual drive, initiative, requires minimal direction * Able to maintain confidentiality and act as a team player * Pays attention to details * Must be able to lift and move up to 40lbs. * Additional Benefits: * Substantial growth opportunities for future career development within a supportive and collaborative company culture * Full medical/dental/vision, wellness credits, and a company contribution to a Health Savings Account and 401k matching. * Paid time off, plus holidays and personal days LI-JC1 ONSITE