Now Hiring - Giri Hotel Management - Wedding & Sales Coordinator (Full Time) in Phippsburg, ME

Full description of the position

Job Description Do you love collaborating with brides and meeting coordinators, while working with an ocean view? We have an exciting opportunity for you to join our team as a Wedding & Sales Coordinator at Sebasco Harbor Resort. This position is located in Phippsburg, Maine. While the Sebasco Harbor Resort is seasonal, this is a full time full year position. The Wedding & Sales Coordinator is a key member of the sales team, responsible for supporting the hotel's Director of Sales, maintaining client relationships, and ensuring seamless coordination of weddings and events collaborating with the operations departments of the resort. This role requires individuals who are detail-oriented, proactive, and committed to upholding our high standards of guest satisfaction and event service. Prior hotel front desk experience, or hotel banquet experience is great, but if you are organized and detail oriented and can work weekends, we are happy to train the right person and personality! This position is a great start for your hospitality sales career. Apply today, our season opens soon! Job Description Do you love collaborating with brides and meeting coordinators, while working with an ocean view? We have an exciting opportunity for you to join our team as a Wedding & Sales Coordinator at Sebasco Harbor Resort. This position is located in Phippsburg, Maine. While the Sebasco Harbor Resort is seasonal, this is a full time full year position. Work Performed This position is responsible for supporting the Director of Sales, including; detailing events, creating banquet event orders and maintaining a good flow of communication with the operations departments. * Answer incoming phone, email and client walk ins questions in a knowledgeable, pleasant, and timely manner * Be knowledgeable on PMS software to be able to enter and update group blocks, enter rooming lists, and complete other sales related items within the PMS * Use the approved sales software system to maintain account information, enter all leads, create proposals, and create contracts * Administrative duties include, typing contracts, meeting event orders, creating group blocks, entering rooming lists, tracking cut off dates, calling clients for payment details and rooming lists or any other group details * Utilize existing filing systems to keep all active sales files updated digitally and in hard copy form * Act as a customer service contact for clients who have questions about their accounts or groups when the Director of Sales is not available * Updating and ensuring the accuracy of the Group Rooms Control Log (GRC) for each of their assigned hotels. Conduct quarterly comparison of GRC vs PMS to validation GRC's are correct and not missing any groups * Creating and distributing a weekly list of the current week's incoming groups and meetings as requested by hotel(s) * Respond to caller inquiries as directed by RDOS in a knowledgeable and pleasant manner * Answer sales inquiries and client questions by phone or email, promptly * Meets with clients/performs hotel site tours in the absence of the Director of Sales * Work with operations staff to deliver group resumes, and communicate all necessary sales, group and/or meeting details and/or changes for upcoming groups/meetings * Print daily and/or monthly sales reports as requested by the DOS or General Manager * Keep workstations and equipment clean, organized, and in good working order * Other duties as assigned by DOS or General Manager Requirements * You must have excellent communication, organizational skills and show initiative with ability to work well in a team environment * Strong attention to detail * High school education or equivalent experience * Must be able to work independently or within a group * Maintains a friendly, cheerful, and courteous demeanor at all times * Requires reading, writing and oral proficiency in the English language * Hours required: Full time hours may include occasional weekends and holidays Additional Preferred Skills/Qualities * Working knowledge of Microsoft Suite * Experience using Delphi a plus Compensation $50,000 - $60,000 Salary Benefits * Earned paid time off * Employer-contribution medical/dental/vision insurance * Optional life insurance * Short term/Long term disability * Optional 401k with employer match * Employee discounts at participating hotels * Option to sign up for on-demand pay with DailyPay * Refer a friend - get paid extra when they join our team! * Bonuses for name recognition and guest score * Opportunities to grow - one of the fastest-growing hotel companies How To Apply Apply HERE. Applications submitted by any other channel will not be considered. About Sebasco Harbor Resort Nestled along the tranquil shores of Sebasco Harbor in Phippsburg, ME, Sebasco Harbor Resort offers quintessential Maine charm with waterfront accommodations and array of amenities. The resort offers standard hotel rooms and seaside cottages, and has an onsite golf course, pool, tennis courts, restaurant, game room, docks and water rentals, as well as family activities. About Giri Hotels Headquartered in Quincy, MA, Giri Hotels owns and operates more than 50 hotels in New England. We are a growing company that embraces change, maintains a service mindset, and prioritizes the 'big rocks' - our most impactful tasks and projects. At our core, Giri Hotels is a hospitality company, and all members of our team share a sense of cooperation and respect with our guests and one another. You are right for the team if you are: * Happy - nice to be around and friendly * Humble - willing to learn * Helpful - team player, always willing to pitch in, looking for ways to be productive Giri Hotel Management has been recognized for its growth in the hospitality industry. We are proud to have achieved #23 on the Top Owners & Developers list and #55 on the Top Management Companies list in Hotel Business's annual rankings. These rankings, based on the annual revenues and number of rooms and properties managed, demonstrate our company's continuing expansion and growth. Watch A Brief Video To Learn More About Us Giri Hotels provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.