Now Hiring - Rutgers, The State University of New Jersey - Change Management Specialist in Piscataway, NJ

Full description of the position

Position Details Position Information Recruitment/Posting Title Change Management Specialist Job Category Staff & Executive - Finance/Accounting/Purchasing Department UFA-Project Management Office Overview Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. Ranked in 2022 by Forbes as a top 100 best large employer in America, Rutgers ' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities. University Finance and Administration (UFA) advances Rutgers' strategic priorities through the management of all central financial, administrative, and student information systems and processes. We supply the university's financial community the professional guidance, services, tools, and information needed to make the informed decisions that contribute to Rutgers' standing as an academic, health, and research powerhouse. We are deeply committed to our guiding principles and the core values that are critical for the long-term strategic growth of our division and the university. For more information, please visit [please apply online] Posting Summary Rutgers, The State University of New Jersey is seeking a Change Management Specialist for the University Finance and Administration (UFA) Project Management Office (PMO). Reporting to the Senior Manager, Change Management in the PMO, this position is responsible for the successful implementation of the UFA PMO structured organizational change management methodology & all activities related to projects and other initiatives as assigned. The Change Management Specialist supports the university's strategic initiatives under which the modernization of university-wide systems, business processes, and organizational structures is housed. This position supports the strategic move towards creating a unified identity and culture, standardized practices, and improved collaboration across Rutgers University-New Brunswick, Rutgers Biomedical and Health Sciences, Rutgers University-Newark, and Rutgers University-Camden. Among the key duties of this position are the following: * Applies the UFA PMO structured organizational change methodology to project initiatives by working closely with project managers and executive sponsors to support communication efforts. * Conducts change impact assessments, stakeholder analysis, and supports training efforts. * Conducts stakeholder analysis interviews and supports the engagement efforts through detailed engagement strategies and plans. * Leads change activities such as: Identifying and developing plans to engage key stakeholders, conducting change impact assessment with Subject Matter Experts and Project Managers to identify and enhance messaging, supporting the project-level communications process for stakeholder groups across business units, assessing change readiness and providing input to project teams. * Supports organizational change management at the project level as assigned. * Conducts knowledge transfer sessions with project team leaders and team members as necessary. * Plans, prepares and disseminates project information pertinent to Cornerstone, a multi-year strategic project to transform the administrative information systems and processes for Rutgers University. * Provides consultation to the project managers, project teams and governance committees related to messaging to enhance project awareness and interest. Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement FLSA Exempt Grade 06 Position Salary Annual Minimum Salary 79387.00 Annual Mid Range Salary 100485.00 Annual Maximum Salary 121582.00 Standard Hours 37.50 Union Description Admin Assembly (MPSC) Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to [please apply online] Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience * Bachelor's degree; or an equivalent combination of education and/or experience. * Five (5) years' progressive experience working in a change management, project management or communications role. Certifications/Licenses Required Knowledge, Skills, and Abilities * Knowledge of organizational change management methodologies and its role in a successful project; discretion; ability to work with sensitive and confidential information; and to manage conflict and highly complex situations and relationships. * Experience and knowledge of change management principles, methodologies, tools and templates for conducting diagnostics, assessing change maturity and organizational readiness. * Excellent communication and organizational skills and be able to work in a varied-paced environment with multiple competing priorities. * Advanced knowledge and experience with large scale and complex change initiatives. * Experience working in large scale projects and project teams. * Exceptional interview skills, and comfort doing so with those in leadership positions. * Solid understanding of how people go through change and the change process. Preferred Qualifications * Exceptional communication skills, both written and verbal. * Excellent active listening skills. * Flexible and adaptable; able to work in ambiguous situations. * Ability to create an engaging story from otherwise dry material. * Organized with a natural inclination for planning strategy and tactics. * Problem solving and root cause identification skills. * Ability to work effectively at all levels in an organization. * Must be a team player and able to work collaboratively with and through others. * Acute business acumen and understanding of organizational issues and challenges. * Familiarity with project management approaches, tools and phases of the project lifecycle. Equipment Utilized * Microsoft Office Suite - Word, PowerPoint, Excel, MS Project, MS Visio and other applications. Physical Demands and Work Environment Special Conditions Posting Details Posting Number 25ST0906 Posting Open Date 04/23/2025 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Off Campus City Piscataway State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre- employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.