Now Hiring - Washington Athletic Club - Food And Beverage Catering Sales Coordinator in Seattle, WA

Full description of the position

As one of the nations premier private athletic clubs and a Seattle institution, The Washington Athletic Club (WAC) is not simply a place to work, but a place to belong. The WAC features extensive amenities, such as fitness centers, a stunning pool, three restaurants, a hotel, a spa, banquet halls, and more. Built in 1930, our beautifully maintained 21-story building in downtown Seattle has landmark status.

The WAC is seeking individuals who are dedicated to being the best and are willing to embrace the Clubs five core values: Leadership, Excellence, Integrity, Service and Sensitivity.

OVERVIEW

The Catering Sales Coordinator supports the catering sales office and banquet operations. They enhance functionality across departments and increase administrative efficiency.

POSITION RESPONSIBILITIES

• Act as a liaison between catering sales and banquet operations, coordinating work between departments, daily communication, and in-house meetings. Coordinate in-house events with participating departments
• Provide sales office reception and handle incoming leads from phone calls, email inquiries, or referrals
• Perform administrative tasks such as word processing, spreadsheet management, maintaining catering department files, distributing daily Event Sheets, and making Banquet Event Order (BEO) changes
• Work with clients regarding changes to events or event timelines
• Complete event reports and post-event files; submit event invoices and receipts
• Perform daily financial reconciliation for all events and send event invoices; handle client billing and payment
• Take/update reservations, manage confirmations, and function as host for several annual events
• Assist at events/trade shows as needed
• Other tasks as assigned.

POSITION QUALIFICATIONS

• Two (2) years of successful experience in an administrative capacity; food & beverage industry experience preferred.
• High School Diploma required
• Washington State Food Handlers Permit
• Strong communication skills and a customer service mindset

PAY INFORMATION

• Pay range: $25 - $27/hour

BENEFIT INFORMATION

• Benefit package for full-time team members: medical, dental, vision, life insurance, short-term disability insurance
• Paid Time Off (PTO) accrues at a rate of .0519 hours per hours worked to a maximum of 108 hours per year
• 9 paid holidays per year
• 401(K) with employer match
• Employee Assistance Program
• Fitness Reimbursement Program
• Discounted parking OR discounted ORCA card
• Pet insurance
• Free daily meal (soup/salad bar)
• Discount on spa services and products

PHYSICAL DEMANDS

N (Not Applicable) Activity is not applicable to this occupation.

O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5 hrs/day)

F (Frequently) Occupation requires this activity up to 66% of the time (2.5 5.5 hrs/day)

C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

Physical Demands

Stand F (Frequently)

Walk F (Frequently)

Sit C (Constantly)

Handling/Fingering C (Constantly)

Reach Outward O (Occasionally)

Reach Above Shoulder O (Occasionally)

Climb O (Occasionally)

Crawl O (Occasionally)

Squat O (Occasionally)

Bend O (Occasionally)

Lift/Carry

10 lbs or less O (Occasionally)

11-20 lbs O (Occasionally)

21-50 lbs N (Not Applicable)

51-100 lbs N (Not Applicable)

Over 100 lbs N (Not Applicable)

Push/Pull

12 lbs or less O (Occasionally)

13-25 lbs O (Occasionally)

26-40 lbs N (Not Applicable)

41-100 lbs N (Not Applicable)

Other Physical Requirements

Vision

Sense of Sound

Sense of Smell

Sense of Taste

Sense of Touch

Ability to wear PPE (Personal Protective Equipment)

WORK ENVIRONMENT

Working inside a controlled atmosphere building and must be able to work in cooler and warmer temperatures.

The Washington Athletic Club has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Washington Athletic Club reserves the right to change this job description and/or assign tasks for the employee to perform, as the Washington Athletic Club may deem appropriate.

Job Type: Full-time

Pay: $25.00 - $27.00 per hour

Expected hours: No more than 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Travel requirement:

• No travel

Ability to Relocate:

• Seattle, WA 98101: Relocate before starting work (Required)

Work Location: In person