Now Hiring - Roseburg Forest Products Co. - Administrative Assistant Sales & Marketing in Springfield, OR

Founded in 1936, Roseburg Forest Products is a privately owned company and one of North America's leading producers of particleboard, medium density fiberboard and thermally fused laminates. Roseburg also manufactures softwood and hardwood plywood, lumber, LVL and I-joists. The company owns and sustainably manages more than 600,000 acres of timberland in Oregon, North Carolina and Virginia, as well as an export wood chip terminal facility in Coos Bay, Ore. Roseburg products are shipped throughout North America and the Pacific Rim. To learn more about the company please visit [please apply online]

Purpose

Performs administrative and key initiative support for Sales & Marketing Directors; collaborates internally and externally with multiple stakeholders to increase team efficiency and effectiveness

Key Responsibilities

• Provide direct support to the four (4) Directors (located across multiple states and time zones, Eastern to Pacific) that comprise the Sales & Marketing Leadership Team (SMLT)
• Organize, schedule, and coordinate internal and external meetings and conferences, including agenda distribution, travel arrangements, meals, distribution of follow-up communications, and related topics.
• Identify scheduling conflicts and propose solutions
• Assist in SMLT department or committee meeting preparation, including the creation of agendas, meeting reminders, taking and transcribing notes to distribute to meeting participants, sending recap emails, tracking action items, and recording meetings, as necessary
• Prepare and process expense reports
• Assist in compiling data for various projects
• Assist Directors in hiring process, with a specific focus on onboarding (submitting system/hardware requests, etc.) and collaborate with HR on recruiting
• Coordinate other processes including limited purchasing tasks
• Provide support with PowerPoint and Excel tasks, focusing on regular updates and formatting requirements
• Develops and maintains working knowledge of Roseburgs customers, industry, products, and operations
• Develops and maintains strong relationships across internal departments, particularly with other administrative assistants
• Model Company core values
• Other duties as assigned

Required Qualifications

• Associates and 2 years of related experience or any equivalent combination of experience and training that demonstrates the ability to perform the key responsibilities of this position
• Ability to work well across internal and external organizational levels
• High level of proficiency in Microsoft Office (PowerPoint, Outlook, SharePoint, Excel); desire and ability to utilize technology to increase output
• Excellent verbal, written and interpersonal communication skills
• Flexibility and ability to manage multiple tasks in multi-Director environment
• High degree of judgement, diplomacy, tact
• Proactive, solution-focused mindset; strong problem solving and organizational skills and attention to detail
• Discretion and sensitivity to confidential matters
• Alignment with Roseburg's Core Values

Preferred Qualifications

• Bachelors degree in Business Administration or related field

AN EQUAL OPPORTUNITY EMPLOYER INCLUDING DISABILITY AND VETERANS