Now Hiring - Realogics Sotheby's International Realty - the Schuler Team - Real Estate Executive Assistant/Client Services Coordinator in Bellevue, WA

Full description of the position

Our growing Real Estate practice is looking for a high-energy, detail-oriented, full-time Licensed Client Services Coordinator

A dynamic residential real estate team known for top-tier performance in delivering exceptional buying and selling experiences to our clients is currently in search of a highly motivated, full-time Assistant/Client Services Coordinator to join our ranks immediately. The ideal candidate thrives in a high-energy environment, excels under pressure, and possesses exceptional organizational skills with an unwavering commitment to detail. Direct experience within the real estate industry is essential, preferably in a capacity supporting a top-performing broker or team. Responsibilities encompass a broad spectrum, ranging from business development and prospecting to sales, market analysis, administrative duties, and client-facing interactions, ensuring each day brings new challenges and opportunities. Adept communication skills are paramount, enabling seamless management of multiple projects while prioritizing the enhancement of operational efficiency and systems. While primarily a back-office position, occasional engagement with buyers and sellers is expected as outlined in the job description. If you meet these criteria and relish the prospect of collaborating with a dynamic, driven, and enthusiastic team, we eagerly anticipate your application!

SPECIFIC JOB DESCRIPTION / EXPECTATIONS

General team activities

Attend weekly sales team meeting

Participate in ongoing training opportunities in-office and offered through our training department.

General / team marketing

Must be a social media EXPERT.

Manage all social media accounts, implementing defined digital strategy

Manage monthly email marketing campaigns to database

Responsible for increasing internet presence for team & individual listings

Manage advertisements (placement, stats, follow through, etc)

Develop & distribute monthly email newsletter

Listing & Buyer Presentation preparation / ensuring we always have updated, relevant information ready

Property-specific marketing

Working with our marketing team, create and design flyers, postcards, as well as any other marketing materials

Coordinate agent marketing videos & property videos on website(s), blog(s), social media and client database email campaigns

Create feature cards when needed

Coordinate property photos, staging, repairs, and cleaning

Acquire vendor estimates and coordinated repairs/upgrades on homes getting ready to be listed.

Coordinate catering for Brokers Opens

Arrange closing gift / work on making this personal & special / specific to each client.

Arrange closing gifts on our listings as well. We want the process of turning over each of our listings to be a phenomenal experience.

Send out social media and email blasts for all listings

Listing-specific duties

Prepare Listing documents

Route listing paperwork to office

Order preliminary title report

Input listing into NWMLS (and/or coordinate with office staff to do so)

Upload photos to MLS (and/or coordinate with office staff to do so)

Upload supplements into Matrix (and/or coordinate with office staff to do so)

Synchronize Supra Keybox

Input brokers opens and open houses

Complete contract information sheet

Request installation and removal of yard sign(s)

If Septic or well, obtain required info & any required inspections

Participate in In-person showings of all listings (as all of our listings are by appointment only, accompanied by the listing agent and/or assistant)

Specific Requirements:

• Bachelors degree+
• Ideally 2+ years of experience in the real estate industry, with a strong preference for a back office support or assistant role
• Superior customer service and communication skills
• Highly proficient in MS Office (Word, Outlook, Excel, Publisher)
• Strong market and financial analysis skills
• Reliable vehicle
• Current/active WA state Real Estate license is required

Desired Traits:

• High energy self-starter who can think and work independently
• Quick study
• True desire to obtain in-depth knowledge of the residential real estate industry
• Ability to shift priorities, tasks, and projects with little notice
• Candidate seeking long-term career opportunity

COMPENSATION

Base salary, commensurate with experience

Bonus arrangement calculated and paid on team transaction closings

Will be provided with a company laptop computer and workplace essentials

Paid Holidays: 10 National Holidays

Paid Time Off: 10 days

Work Days & Hours: Monday Friday 9am - 5 pm. This is NOT a remote position.

Job Type: Full-time

Pay: $55,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Compensation package:

• Bonus opportunities

Schedule:

• 8 hour shift

Experience:

• Real estate administrative: 1 year (Required)

License/Certification:

• Real Estate License (Required)

Ability to Relocate:

• Bellevue, WA 98004: Relocate before starting work (Required)

Work Location: In person