Now Hiring - Swedish Match North America - Manufacturing Sales Office Coordinator in Kansas City, MO

Full description of the position

Swedish Match North America LLC, develops, manufactures, and sells quality products with market-leading brands such as ZYN nicotine pouches and other smokeless tobacco products. Our vision is “A world without cigarettes,” and our mission is to provide adult consumers with alternatives that are enjoyable, but have a lower risk than smoking. We are one of the fastest-growing consumer-packaged-goods (CPG) producers and ZYN is the number one selling nicotine pouch in the US. In order to continually promote and create innovative products that support our vision, we are currently seeking Regional Office Coordinator in Kansas City, MO (Briarcliff).

This position will effectively maintain the operation of the Regional Office by meeting the administrative needs of the management team, including sales reporting, accounts payable, applicant tracking, sales staff communications, special events and other duties as assigned by the Regional Director.

Major Responsibilities Include:

• Provides ongoing administrative support to the region office and field sales team to ensure smooth region operations, including but not limited to, creating reports and correspondence, maintaining appropriate files, ordering supplies, screening and routing phone calls, mail and documents.
• Responds to customer questions and concerns in a sensitive and timely fashion; collaboration and information sharing to foster better customer service.
• Resolves office problems independently and facilitate solutions; confer with Region Director to resolve escalated situations.
• Oversees the purchase and maintenance of office supplies and furniture, office equipment, etc.
• Operates within annual budget regarding Region office expenses; monitors budget expenditures to meet targets. Process accounts payable/check requests.
• Assists Region with tracking sales data in the CRM system and maintains region organization charts.
• Works with Human Resources and Hiring Mangers to assist with regional recruitment and onboarding activities.
• Updates HR Employee Notification System (New hire information, terminations, title changes, address/warehouse changes, etc.) to ensure seamless communication to field sales and HQ personnel.
• Administers the Region's Portal site, maintaining home page and document quality and content, updating as needed. Provide portal problem resolution and provide training to Region employees as needed regarding the use of the Portal.
• Coordinates and schedules arrangements for meetings, special events, conferences and seminars.

Education: Bachelor's degree or directly related work experience is preferred.

Experience: Minimum 3-5 years administrative assistant experience, specialized administrative assistant training or equivalent work experience.

Additional: Clear verbal and written communication and interpersonal skills; intermediate or better competency with Microsoft Office programs.

Compensation and Benefits:

We offer an excellent compensation and benefits package, including the following:

• Swedish Match offers highly competitive salaries
• Medical, dental, and vision benefits effective on date of hire
• Matching 401(k) with profit sharing
• 3 weeks’ vacation, 12 paid holidays, 1 personal holiday, and a vacation purchase option
• Paid Bonding Leave; this benefit is in addition to short-term disability benefits, if applicable
• Adoption Assistance
• Tuition reimbursement

An Equal Opportunity Employer M/F/Disability/Vet

Job Type: Full-time

Pay: $59,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Kansas City, MO 64116: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 3 years (Required)
• Administrative experience: 3 years (Required)

Work Location: In person