Now Hiring - The Coley Group of Compass - Transaction Coordinator in Raleigh, NC

Full description of the position

The Coley Group of Compass is looking for a top-notch Transaction Coordinator to join our growing team of real estate professionals. The Coley Group is one of the top teams in the Raleigh market and Compass is the largest independent brokerage in country with a focus on high tech and high touch.

The Transaction Coordinator is responsible for managing positive relationships with our clients and taking transactions smoothly from contract to close. This position requires a well-organized, service-minded individual with good interpersonal skills and attention to detail.

Job Responsibilities

• Manage all aspects of transactions from first contact to purchase agreement then to closing.
• Execute all required steps to list a property and get it under agreement, such as preparing listing materials and pre-listing presentations, coordinate showings, and schedule open houses.
• Execute all required steps in due diligence period to best manage buyer expectations. Such as coordinating inspections, etc.
• Work along side agent to deliver an elevated experience for buyer/seller.
• Consult with sellers to coordinate staging, property photography, repairs, home improvements, signage, lockbox, access requirements and other marketing activities required for showing the properties.
• Provide weekly updates to sellers with feedback and progress reports from showings and marketing efforts. Be proactive so clients are kept informed, know what to expect, and feel reassured that they are in good hands.
• Input listing information into the MLS, maintain documents and track progress for each listing, and update necessary information in client database and transaction management systems.
• Set up contract-to-closing files
• Filling out information sheets and turning in contract for compliance within 48 hours of ratification and make any required revisions to forms according to any contract addenda
• Establish communication with all parties of the transactions and advise them on timetable to closing and Closing Manager role in that process
• Provide updates to clients a minimum of twice a week, once by phone and once by email
• Send requests and correspondence on behalf of agents to lenders, vendors, agents and other parties
• Coordinate inspections, appraisals and other necessary appointments for listings
• Negotiate repair requests, arrange estimates, and handle all addenda for repairs
• Provide weekly updates to Director of Sales regarding systems and strategic initiatives
• Ensure all timelines are met, updated as necessary and communicated to everyone involved in the transaction
• Input all necessary information into client database (Chime) and all other transaction management systems (DocuSign, Dropbox, Google Drive, Compass, etc.)
• Request testimonials/reviews during the transaction
• Manage a gifting program.

Requirements:

• Must have NC Real Estate License.
• MUST POSITIVE, POLISHED AND A TEAM PLAYER
• 3+ year(s) in real estate
• Strong verbal and written communication skills.
• Motivated self-starter with strong project management skills, attention to detail, customer service skills
• Proficient with technology such as Google Apps, CHIME, Screen Recording, MLS and experience with other real estate technology preferred.

The ideal candidate will have at least 3 years experience in the real estate industry managing contract-to-close. An active NC real estate license will be required. Candidate should be highly organized, experienced in a fast-paced real estate team environment, and have excellent people skills and grammar. Some responsibilities of the job include:

• Set up contract-to-closing files
• Filling out Information Sheet and turning in contract for compliance within 48 hours of ratification and make any required revisions to forms according to any contract addenda
• Establish communication with all parties of the transactions and advise them on timetable to closing and Closing Manager role in that process
• Provide updates to clients a minimum of twice a week, once by phone and once by email
• Send requests and correspondence on behalf of Buyers Agents to lenders, vendors, agents and other parties
• Coordinate inspections, appraisals and other necessary appointments
• Order Home Warranty when applicable
• Negotiate repair requests, arrange estimates, and handle all addenda for repairs
• Provide weekly updates to Director of Sales regarding systems and strategic initiatives
• Ensure all timelines are met, updated as necessary and communicated to everyone involved in the transaction
• Input all necessary information into client database (BoomTown) and all other transaction management systems (DotLoop, Dropbox, etc.)
• Request testimonials/reviews during the transaction

Salary Range: $55,000 - $70,000

Immediately Hiring

Job Types: Full-time, Contract

Pay: $55,000.00 - $70,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience level:

• 1 year

Schedule:

• Monday to Friday
• Weekend availability

License/Certification:

• Driver's License (Required)
• Real Estate License (Required)

Work Location: In person