Now Hiring - Hyatt - Travel Accounting and Sales Coordinator in Miami Beach, FL

Full description of the position

Hyatt Centric South Beach is hiring an Accounting and Sales Coordinator.

As an Accounting Coordinator you will assist the Hotel Manager in the daily, weekly, monthly, and annual accounting processes for the hotel. The position reports directly to the Hotel Manager.

Key Role Responsibilities:

• Enter invoices in the system as to amount, general ledger coding, date, vendor name and address, terms, and proper approval. Make all necessary changes to postings in accounts payable as directed by the Property Controller
• Coordinate vendor inquiries and payment requests promptly
• Maintain complete and accurate paid invoice files by vendor
• Daily Income Audit Verification
• Daily credit card reconciliation
• Daily sales tax reconciliation
• Daily ledger reconciliation
• Daily cash fund handling including completing funds control
• Weekly bank audits
• Preparation and review of the night audit packets
• Verify guest ledger open balances are reviewed and corrected
• Process write offs as per Concord standards
• Investigate and respond to credit card chargebacks
• Process new vendors. Collect W9 and COI
• Monthly reconciliation of World of Hyatt rewards
• Manage Accounts Receivables. Process direct billing
• Weekly update of Accounts receivable Log
• Weekly update of Doubtful Accounts
• Monthly checkbook preparation
• Assist Hotel Manager with period end financial reports and closings as directed.
• Maintain assigned bank reconciliations on a current basis.
• Report any significant variances immediately to Hotel Manager

Our Sales Coordinators are important to the hotel’s success because they are a direct link between the front desk and our sales team. As the sales coordinator you are assisting our incoming reservation calls for groups and meetings, as well as assisting the sales team with contracts, room blocks and communication with the rest of the hotel team to assure our guests and corporate clients receive exactly what we promised!

Key Role Responsibilities:

Be one of the first points of contact for incoming sales calls, and respond in a quick, timely, and professional manner to all internal partners and external customers. Endeavor to deliver clear and concise communiqué that is representative of Concord Hospitality via all avenues of communication.

Demonstrate excellent time management, self-motivation and proactive planning, and endeavor to be organizationally savvy with a keen focus on detail.

Work diligently to complete assigned tasks and responsibilities (i.e. including but not limited to assisting with or the management of room blocks, select reporting, client notification of key dates such as cut-off or payment schedule deadlines, group resumes, event orders and BEO’s, billing details, and other integral administrative aspects of the booking or execution of groups and events).

Complete or assist with various aspects of pre-event, main event, and post-event details: Track, detail, and communicate with internal partners and external clients about the particulars of each assigned event and group.

As needed, gain knowledge of hotel’s food and beverage products, pricing, presentation, and learn about the hotel’s function space, audio visual, and any other details related to group and event success.

Learn and use digital sales systems and conceptual sales processes (Envision, Reserve, Opera PMS, sales call process, etc.) and understand the hotel’s sales strategies (i.e. rates, fees, budgeted goals, etc.). Implement these tools and resources in order to accomplish individual and team goals and efficiently complete job duties.

Prepared for, participate in, and report out at all necessary internal meetings, conference calls, reporting, planning, training, and other communications required for this position.

Endeavor to work in a unified and collaborative way -- one that fosters team work -- and embody an entrepreneurial spirit that enables one to make the best possible decisions for hotel and achieve the team’s overall goals.

Own your career development and be an advocate for training and job opportunities that will allow you to continue to hone and develop your talents, skills, creativity, and personal and professional growth.

Miscellaneous:

• Conducts self to reflect the high standards of professionalism within the Concord Hospitality organization.
• Learns, understands, and refers to the Standard Operating Procedures.
• Follows safety and security procedures and rules.
• Each associate will be required to follow the rules as found in the Concord Hospitality Associate Handbook.

Skills Required:

• Operate a calculator and computer.
• Ability to prioritize and organize work assignments.
• Ability to be a clear thinker in pressure situations and exercise good judgments.
• Ability to focus attention on details, speed and accuracy.
• Ability to maintain confidentiality and pertinent hotel information.

Here are some reasons our associates like working for us:

Benefits (Full Time Associates only)

We offer competitive wages. Full-time associates are eligible to participate in a comprehensive benefit package, which includes medical/dental/vision plans, life insurance, ST/LT disability options, 401K options, tuition assistance, discounted room rates at Concord managed hotels, plus training & development and career advancement opportunities.

Why Concord?

Our culture is based on our five Cornerstones, and they are what we consider our foundation: Quality, Integrity, Community, Profitability, and Fun. It’s important to us to provide a great work environment for our associates and we strive to hire the BEST associates in the market.

Our “Associate First” culture supports and inspires personal development both within the workplace and beyond. Concord’s associates are what our company is built on, and we strive to recognize them for their hard work, dedication, and commitment to excellence. We value work life balance, diversity, and our commitment to provide the best customer service and quality accommodations in every market we exist.

If you are seeking a position where you can grow and be a part of a fun team, this job may be your answer.

We are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace.

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Tuition reimbursement
• Vision insurance

Physical setting:

• Office

Schedule:

• Day shift
• Monday to Friday
• Weekends as needed

Ability to commute/relocate:

• Miami Beach, FL 33139: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person