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Now Hiring - Aimbridge Hospitality, L.P. - Travel Administrative Assistant-Sales in Orlando, FL

Travel Administrative Assistant-Sales in Orlando, FL

Aimbridge Hospitality, L.P.
Base Salary $33K - $43K
Total Comp: NA
Quick Apply Save
Qualifications Years In Sales
Industry: Travel

Benefits:

yes
Customer Size: all
Car Allowance: no
Sales Cycle: Short
Travel: none
Years Selling in Industry:
Education:
They Sell Hotels & Resorts
To Whom Hotels & Travel Accommodation

Location:

Orlando, FL
3.8

Full description of the position

Job Summary:
The Administrative Assistant is responsible for ensuring that the administrative functions for all Sales and Catering positions are handled.
Responsibilities:
QUALIFICATIONS:

  • College course work in related field helpful.
  • Experience in a hotel or a related field preferred.
  • High School diploma or equivalent required.
  • Must be proficient in Windows Operating Systems Company approved spreadsheets and word processing.
  • Must be able to convey information and ideas clearly.
  • Must be able to evaluate and select among alternative courses of action quickly and accurately.
  • Must work well in stressful high pressure situations.
  • Must have the ability to assimilate complex information data etc. from disparate sources and consider adjust or modify to meet the constraints of the particular need.
  • Must be effective at listening to understanding and clarifying the concerns and issues raised by co-workers and guests.
  • Must be able to work with and understand financial information and data and basic arithmetic functions.
  • Must maintain composure and objectivity under pressure.

RESPONSIBILITIES:

  • Approach all encounters with guests and employees in a friendly service-oriented manner.
  • Maintain regular attendance in compliance with Aimbridge Hospitality standards as required by scheduling which will vary according to the needs of the hotel.
  • Maintain high standards of personal appearance and grooming which include wearing the proper uniform and name tag when working (per brand standards)
  • Comply at all times with Aimbridge Hospitality standards and regulations to encourage safe and efficient hotel operations.
  • Maintain Sales files in an organized fashion and as per specified standards.
  • Maintain Accounts Coverage Program
  • Complete monthly competition statistics of all area hotels and turn into the Director of Sales by the fifth of each month.
  • Complete all 'Month End' reports for the Director of Sales and send to Corporate according to established timeframe.
  • Type and process all contracts proposals memos and general correspondence for sales/catering staff.
  • Type and distribute all banquet event orders banquet checks and Daily Event Sheets for the Catering Manager.
  • Answer phones for sales/catering staff if not picked up by third ring; Record messages as appropriate.
  • Open date stamp and allocate all hotel mail to the appropriate departments for handling.
  • Prepare Daily Mail Cash Receipts Log. Endorse and drop all checks received through the mail on a daily basis.
  • Employees must at all times be attentive friendly helpful and courteous to all guests managers and fellow employees.
  • Type process and distribute all RFP's as directed by DOS.
  • Review all 'OUT' mail from Sales and Catering Managers.
  • Maintain trace for all Sales and Catering Mangers.
  • Order and maintain all Sales forms as specified and participate in monthly inventory counts.
  • Oversee and maintain efficient operation of the e-mail system for Corporate communications daily.
  • Review all 'OUT' mail from the General Manager and process as per instructions.
  • Process monthly office supply order for entire hotel; ensure budget guidelines are met.
  • Assist with the administration of the checkbook accounting system as directed by the Director of Sales.
  • Perform any other duties requested by the General Manager or Director of Sales.

Property Details:

Our DoubleTree by Hilton at the Entrance to Universal Orlando, offers modern guest rooms and comforting amenities. Guests can enjoy our signature chocolate chip cookie, and know that this welcoming gift is only a taste of the warm, personal service they will experience.

Just steps from Universal Orlando Resort, our hotel is within walking distance of Universal Studios Florida, Universal’s Islands of Adventure, Universal’s Volcano Bay Water Theme Park and Universal CityWalk. We are also a short distance from all of Orlando's popular attractions, like The Mall at Millenia, Premium Outlets Orlando, SeaWorld® Orlando, Walt Disney® World Resorts, Camping World Stadium, Amway Center, home of the Orlando Magic, and Exploria Stadium, home of the Orlando City and Orlando Pride soccer teams.

Our full-service hotel features several dining options on property, including a full-service Starbucks® and our Sunshine Café, offering a full breakfast buffet and made to order omelets. From tasty burgers to pizza made with fresh dough, Pizza, Burgers and More satisfies our guest’s all-day cravings. And in the evening, they can enjoy a delicious dinner and drinks at our American Grill and Bar, serving American cuisine.

We also offer a 24-hour fitness center, a junior Olympic sized pool, kids splash area, and an oversized whirlpool tub. Our property can host large meetings with 63,000 sq. ft. of flexible meeting space, including 19,624 sq. ft. of exhibit space.
Company Overview:
As the global leader in third-party hotel management, our growing portfolio represents over 1,550 hotels in all 50 states and 22 countries, from top international lodging brands to luxury hotels, destination resorts and lifestyle hotels. Our associates around the globe are passionate about serving our guests and driving exceptional results, and thrive in a culture where everyone is inspired to be the best. Join a world of possibility with Aimbridge Hospitality.
Benefits:
After an initial waiting period, those hired into full time positions are eligible for a competitive benefits package that includes the following:
  • Now offering Daily Pay! Ask your Recruiter for more details
  • Medical, Dental, and Vision Coverage
  • Short-Term and Long-Term Disability Income
  • Term Life and AD&D Insurance
  • Paid Time Off
  • Employee Assistance Program
  • 401k Retirement Plan
Aimbridge Hospitality, L.P.
Company Size
10000+ Employees
Founded
2003
They Sell
Hotels & Resorts
To Whom
Hotels & Travel Accommodation
Website
www.aimbridgehospitality.com
Revenue
Unknown / Non-Applicable

Aimbridge Hospitality, L.P. is currently hiring for 33 sales positions
Aimbridge Hospitality, L.P. has openings in: OH, AZ, FL, CA, KY, OK, PA, MO, TN, CO, SC, NY, MD, & ID
The average salary at Aimbridge Hospitality, L.P. is:

33 Yes (amount not posted)

Aimbridge Hospitality, L.P.
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Aimbridge Hospitality, L.P.

Aimbridge Hospitality, L.P. is currently hiring for 33 sales positions
Aimbridge Hospitality, L.P. has openings in: OH, AZ, FL, CA, KY, OK, PA, MO, TN, CO, SC, NY, MD, & ID
The average salary at Aimbridge Hospitality, L.P. is:

33 Yes (amount not posted)