Now Hiring - Beacon Grand Hotel - Sales & Events Coordinator in San Francisco, CA

Job Summary:

The Sales & Events Coordinator executes the sales strategy of the hotel, as defined by the Director of Sales & Marketing, to ensure that occupancy, average daily rate, extended stay and market share goals are achieved. This includes assisting with client requests in a timely manner and efficiently handling all inquiries. The SC will be required to perform general administrative duties, but not limited to, contracts, meeting room logistics, group rooming lists, and compiling/updating reports as needed.

Job Responsibilities:

• Merge Contracts (both catering and group). Process Group and Event Definite Booking Turnover. Handle amenity requests. Assist with groups requests (room changes, guestrooms, counts, etc.)
• Answer telephone and take inquiry call-via phone/via email. Point of Contact for Sales & Catering Inquiries. Qualify all leads & Walk-Ins
• Ensure correct coding of group blocks
• Assist in booking and servicing small meetings and repeat meeting
• Administer all Delphi Catering Documents-Do Contracts, Create Banquet Event Orders, Revise BEOs and make changes in book
• Ensure deposit are being paid and send receipt to clients
• Process commissions-group
• Email Weekly Pick up report to all groups (Sales & Events)
• Process all purchase orders for department
• Coordinate the BEO process and administration, ensuring completeness & accuracy, cross reference.
• Office Supplies-Make sure we have enough sales kits, toner, paper, file folders, etc.
• Manage filing and merge files.
• Load all Turn downs
• Support other F&B departments with needs-Banquets, Kitchen, Outlets
• Enter Rooms Final pick-up numbers at end of event
• Assist with Input of Delphi cleanup /maintain
• Data Entry for any Sales & Events Reports
• Any other administrative duties requested by the managers

Qualifications and Skills

• Proficient knowledge of computer applications, including Outlook, Word, Excel, Power Point
• A true desire to satisfy the needs of others in a fast-paced environment
• Refined verbal and written communication skills
• Strong analytical, organizational and interpersonal skills.

Company Benefits:

• Generous Paid Time Off plan, up to Five Weeks per Year
• Part-time Employees are also eligible for PTO
• Medical / Dental / Vision Insurance after 30 days of Service
• 401(k) Retirement Plan with Company Match
• Hotel Travel Programs
• Local Retailers Discount
• Pre-Tax Commuter Benefit
• Company Paid Basic Life Insurance and Accidental Death & Dismemberment
• Voluntary Short-Term Disability (STD) and Long-Term Disability (LTD)
• Voluntary Supplemental Life Insurance and Accidental Death & Dismemberment
• Voluntary Critical Illness, Accident Insurance and Hospital Indemnity

EOE: Northview Hotel Group is an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on any characteristic as outlined by federal, state, or local laws