Now Hiring - Vibrant Table Catering & Events - Administrative Assistant - Catering Sales and Operations in Portland, OR

Full description of the position

Catering Sales and Operations Coordinator

Overview of Job Responsibilities: Ensure efficient and successful planning and execution of all corporate dining and delivery events.

Administrative duties include, but are not limited to:

· Maintain client database and account information for new and existing clients

· Work with clients to gather delivery details to ensure a seamless experience for delivery team and client

· Revise contracts as needed through planning process

· Ensure all printed materials are ready for each delivery

· Generate and send client invoices and ensure payments are made by due date

· Reconcile with Accounting Department for all event costs and adjustments for both initial invoicing to client and final event costs to close event

· Participate in VT Sales Team activities including weekly sales meeting and weekly delivery meetings

· Maintain positive working relationships with catering clients and internal VT teams

· Assist with special projects

Operations Coordination includes, but is not limited to:

· Assist Delivery Operations Manager with warehouse organization and delivery coordination

· Assist with deliveries when needed

Other job duties:

· Other job duties as assigned, such as assisting Operations and Kitchen teams needs as requested.

· This position acts as back up for our Front Desk Administrator when needed

Expectations of in-office time:

· This is a permanent position, in office hours Monday - Friday

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Holidays
• Monday to Friday

COVID-19 considerations:
Vibrant Table Catering and Events follows all COVID-19 guidelines as administered by the Oregon Health Authority.

Ability to commute/relocate:

• Portland, OR 97214: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative: 2 years (Required)
• Catering: 2 years (Required)

Work Location: One location