Now Hiring - Account Specialist in Santa Barbara, CA

Job Code: 7735

Job Open Date: 6/22/23

Application Review Begins: 7/10/23

Department Code (Name): CTLR – Business & Financial Services

Percentage of Time: 100%

Union Code (Name): 99

Employee Class (Appointment Type): Career

FLSA Status: Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: Grade 21

Hiring/Budgeted Salary or Hourly Range: $64,700 -$76,100/yr.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $64,700 - $76,100/yr.

Full Salary Range: $64,700 - $122,100/yr.

Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.

Work Location: 3201 SAASB

Working Days and Hours (e.g., Monday-Friday, 8am-5pm): Monday-Friday, 8am-5pm

Benefits Eligibility (e.g., Full Benefits, Mid-Level Benefits, Core Benefits): Full Benefits

Type of Remote or Hybrid Work Arrangement if applicable (e.g., Remote, Hybrid): Hybrid/Other

Special Instructions

For full consideration, please include a resume and a cover letter as part of your application.

Department Profile

In support of the UCSB Mission and UC Statement of Ethical Values, Business & Financial Services is an integral campus and community partner, providing sustainable value-added services and solutions to ensure responsible compliance and stewardship.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties

Under the general supervision of the General Accounting Manager, the General Accountant 3 position uses in-depth accounting knowledge to resolve complex account reconciliations, (high level of complexity and high volume of transactions). Analyzes problems using of a variety of applications from multiple sources to determine solutions. Independently performs responsibilities with a detailed understanding of significant processes, practices and policies. The University of California, Santa Barbara is an enterprise with expenditures in excess of $1 Billion annually and assets totaling $2 Billion. The reliability and quality of the financial information presented in these statements is essential to the management and resource allocation decisions of an extraordinarily broad clientele of stakeholders, ranging from the State of California, the Regents of the University of California, The University Office of the President (UCOP), the campus Senior Officers and Academic Senate, as well as program managers in numerous campus departments. The integrity and reliability of the information contained in the financial statements plays a critical role in establishing the campus' borrowing capacity in the capital markets, its credit rating, and thereby its ability to expand its mission of providing advanced instruction, research and public service to the People of California.

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• 1-3 years Performing accounting analyst, professional accounting, accounting systems or auditing duties at a level of responsibility equivalent to Accounting Analyst, including AR/AP experience, fund accounting knowledge, or equivalent combination of education, training and experience.
• 1-3 years Computer proficiency is required. Word processing, spreadsheet, and computerized accounting system experience are essential to this position. Advanced excel knowledge and experience (macros, vlookups, pivot tables) as well as experience working with large data projects, data sets, and data extraction.
• Thorough knowledge of accounting function and assignments.
• Ability to independently gather, organize, and perform accounting-related analysis to complete work assignments.
• Proven ability to effectively present information verbally and in writing.
• Thorough knowledge of financial transactions and systems, as well as related policy, accounting, and regulatory compliance requirements.
• Thorough knowledge of common desktop / web applications.
• Thorough knowledge of analytical procedures used in accounting projects of moderate to semi-complex scope.

Preferred Qualifications

• 1-3 years Experience in a university setting and/or Institute of Higher Learning.
• 1-3 years Oracle Financial Cloud experience.
• 1-3 years Enterprise reporting and planning systems (e.g. hyperion planning, workspace, smart view, peoplesoft tableau).

Special Conditions of Employment

• Satisfactory conviction history background check
• UCSB is a Tobacco-Free environment

Job Functions/Percentage of Time/Duties

· 60% GASB 87 Lease/GASB 96 SBITA/Plant Accounting - Recognized organization-wide expert in all aspects of GASB 87 Lease and GASB 96 Subscription Based Information Technology Arrangements (SBITA) Accounting for the campus. Reporting requires understanding of system-wide software applications of LeaseAccelerator for lease agreements where UCSB as the lessee; and EZLease for lease agreements where UCSB is the lessor and SBITA. Coordinates with UCOP for monthly and fiscal close reconciliation and reporting. Collaborates with UCOP, Accounts Payable, and departments to resolve issues. Problem solves by researching, analyzing, and correcting for misstatements using multiple applications including procurement (Gateway), and PeopleSoft accounts payable module. Requires high level of understanding of GASB 87 and 96 and all aspects of lease accounting, including embedded leases and SBITAs. There is a high level of complexity. Works with ETS to maximize integrations with current software. Serves as a campus wide expert providing guidance on these complex aspects of Plant Accounting. Assists in Plant Accounting and reconciling Plant Funds. Independently performs responsibilities with a detailed understanding of significant processes, practices and policies.

• 20% Account Reconciliations - Technical leader with a high degree of knowledge in maintaining reconciled balance sheet accounts. Assists in complex reconciliations of Unexpended Balance accounts, working with senior contacts at the Budget Office, and campus wide to resolve both budgetary and financial issues. Assist in the reconciliation of more than $1.4 billion of inter-campus transactions processed through the campus's twelve complex Financial Control accounts, working with all nine UC campuses and UCOP to address significant issues of critical importance. Assist in the responsibility for the oversight and fiscal integrity of all financial and budgetary journal transactions submitted for processing by any department against all campus funds, the exception of the extramural fund groups managed by the Extramural Accounting unit. This responsibility spans the great majority of University funds, including: (1) State General and Other State Funds (2) UC General Funds (3) Student Tuition and Fees, (4) Indirect Cost Recovery Funds, (5) Sales and Services & Auxiliary Income Funds, (6) Plant Funds, (7) Loan Funds, and (8) Agency Funds. Specific duties in this area include (but are not limited to): -Compliance with costing policies in coordination with Extramural Funds Accounting -Compliance with costing policies for recharge -Compliance with federal tax law and related policies -Banking and other reconciliations -Audit of accounting data

• 20% General Accounting - Under the general direction of the General Accounting Manager, assists as an experienced professional in all aspects of General Accounting, including Fiscal Close. Assist with the oversight and fiscal integrity of financial and budgetary journal transactions submitted for processing by any department against all campus funds, the exception of the extramural fund groups managed by the Extramural Accounting unit. This responsibility spans the great majority of University funds, including: (1) State General and Other State Funds (2) UC General Funds (3) Student Tuition and Fees, (4) Indirect Cost Recovery Funds, (5) Sales and Services & Auxiliary Income Funds, (6) Plant Funds, (7) Loan Funds, and (8) Agency Funds. Specific duties in this area include (but are not limited to): -Compliance with costing policies in coordination with Extramural Funds Accounting -Compliance with costing policies for recharge -Compliance with federal tax law and related policies -Banking and other reconciliations -Audit of accounting data

Vaccinations Programs – Including SARS-COV-2 (COVID-19)

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs – With Interim Amendments. As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:

• UC Santa Barbara COVID-19 Information [please apply online] University of California Policy on Vaccinations – With Interim Amendments [please apply online] August 5, 2021 California Department of Public Health (CDPH) Order (Heath Care Worker Vaccine Requirement) [please apply online] Individuals: A Covered Individual includes anyone designated as Personnel, Students, or Trainees under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Reasonable Accommodations

The University of California endeavors to make [please apply online] accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-[please apply online] or email [please apply online]. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Privacy Notification Statement and Notice of Availability of the UCSB Annual Security Report Disclosures

Application Status

If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'. If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'. If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'. If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.