Now Hiring - Assistant Commercial Property Manager in Fremont, CA

About us

CIP Real Estate is seeking an experienced Assistant Property Manager to join our Fremont/Hayward Offices. In this role, you will play a key part in inspiring continual improvement. If you are committed to excellence and ready to contribute to a small team running a satellite office, we would love to meet you..

Our work environment includes:

• Modern office setting
• Growth opportunities
• Mentorship
• Company supported continued education and networking

Your Responsibilities

• Develops and maintains a close working relationship with tenants through regular communications.
• Responds to tenant concerns and problems and participates in their resolution by clarifying issues, offering suggestions, communicating with staff and providing timely follow up.
• Ensures efficient delivery of quality services and maintenance of the property.
• Coordinates and implements service contracts as directed, including, janitorial, landscaping, metal/stone maintenance, pest control, waste management and window washing.
• Develops specifications, solicits and reviews bids, conducts inspections and confers with service providers on a regular basis to ensure the highest level of service, efficiency and cost effectiveness.
• Conducts regular property, janitorial and landscape inspections, and refers issues to appropriate department or employee for resolution.
• Coordinates general building and site maintenance repairs and tracks to budget
• Verify work orders and follow-up as needed.
• Assists in enforcing terms and provisions of leases, such as use clauses, insurance requirements and payments (rent and miscellaneous billings)
• Prepares Tenant move-in/move-out notices, Notice of Lease Term documents and ensures all documentation is processed timely with tenants and Lease Administration
• Assists in preparing the annual operating budget, monthly and quarterly reports.
• Monitors receivables for trends and delinquencies and investigates variances, involves PM in developing a corrective plan and negotiates the plan with tenant.
• Respond to AR and AP inquiries.
• Assists with coordination of tenant improvement and building construction projects.
• Ensures projects are completed on time and within budget, completing all applicable paperwork and punch list procedures.
• Assists in providing direction, supervision, and leadership for the daily activities of property management office staff.
• Supports Property Coordinator Assistant responsibilities when the Property Assistant is unavailable.
• Maintains a positive work atmosphere by acting and communicating in a manner to facilitate positive relationships with customers, clients, co-workers and management.
• This position frequently gives walking tours of the building and grounds to tenants, vendors, contractors, and guests.
• This position frequently walks the floors of the building on inspection tours.
• Performs other duties as assigned by PM or Home office staff.

Your Qualifications

• 2-5 years of experience working in commercial property management.
• Experience with contract management and lease interpretation.
• Solid communication skills, both written and verbal.
• Strong organizational and time-management skills with ability to manage multiple projects simultaneously.
• Strong attention to detail and follow through.
• Highly proficient in MS Word, Excel.
• Yardi experience a plus.
• Must have an automobile and be able to travel between Hayward and Fremont.
• Must have or be willing to get a CA Real Estate License.

Job Type: Full-time

Pay: $65,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Experience level:

• 2 years
• 3 years
• 4 years
• 5 years

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Fremont, CA: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Office/Industrial/Flex, Warehouse or Retail Management: 2 years (Required)
• Commercial Property Management: 2 years (Required)

License/Certification:

• Driver's License (Required)

Work Location: In person