Now Hiring - Arcadia Association of Realtors - Reception and Administration in Arcadia, CA

Full description of the position

ARCADIA ASSOCIATION OF REALTORS Job Description Job Title: RECEPTION & ADMINISTRATION Department: Administrative Status: F/T - 35 - 40 hours a week FLSA Status: Nonexempt Reports to: Chief Staff Executive (CSE) and Office Manager Number of Direct Reports: 0 ORGANIZATION SUMMARY: The Arcadia Association of REALTORS is a membership organization providing outstanding customer service and programs to REALTORS in the greater San Gabriel Valley. POSITION SUMMARY: A skilled professional who provides a wide range of supportive & administrative services for the organization and will assist the Chief Staff Executive (CSE). This individual will become knowledgeable of all association activities, as well as work with some committees as the staff liaison. ESSENTIAL FUNCTIONS: Clerical * Answer phone calls as primary person providing outstanding customer service and provide member assistance and/or forward call to proper party * Manage files and records. * Have knowledge of email system and proprietary membership database system Meetings * Communicate with some membership and committees via broadcast e-mail, Constant Contact and Outlook. * Schedule and coordinate various meetings, classes and events for your committees * Update internal calendar with meetings and classes Administration * Coordinate with organization's and Global Committee chair in preparation for committee meetings, events and activities * Coordinate with organization's (COHO) and COHO Committee chair in preparation for committee meetings, events and activities, organizes and keeps track of community sponsorships as directed by committee * Coordinate with organization's and Affiliate Committee chair in preparation for committee meetings, events and activities * Provide member support in SUPRA and eKeys * Attend the association's off-site MLS Marketing Meetings and other special association events, assisting in set up, preparation and take down including some technology equipment * Provides administrative functions for said committees and subsequent taskforces to include recording of minutes and notes, preparation of sign in sheets and agendas, assisting with classroom set-up for committee events, notification of meetings and other duties as instructed by CSE * Assist with membership onboarding, data-entry and member retention * Assist with quarterly Broker Compliance project MISCELLANEOUS * Respond to incoming on-line chat messages from website * Order supplies and give-a-ways for committees * All other duties as assigned by CSE or Office Manager QUALIFICATIONS: * Knowledge of administrative and clerical procedures and systems such as word processing * Problem-solving and decision-making capabilities * Self-directed and takes initiative * Proficient in technology, computer programs and social media * Highly effective at "multi-tasking" * Excellent written and verbal communication skills * Attention to detail and extremely organized * Exceptional customer service and support skills * A good team player * Cheerful attitude towards problem solving WORK ENVIRONMENT AND PHYSICAL DEMANDS: * Ability to laugh, smile and enjoy working with an effective and fun team and CSE * Ability to walk, stand, and sit for long periods of time * Must be able to lift and carry supplies weighing up to 20 pounds * Ability to stand or sit while maintaining alertness for several hours at a time * Position may require bending, leaning, and walking * Ability to speak concisely and effectively communicate * Visual and auditory ability to respond to critical situations and physical ability to act swiftly in an emergency * Ability to view/enter data for long periods of time. Job Type: Full-time Pay: $20.00 per hour Expected hours: 37.5 per week Benefits: * 401(k) * Dental insurance * Health insurance * Paid time off * Retirement plan * Vision insurance Schedule: * Monday to Friday Work Location: In person